Human Resources Coordinator

The Fountain Group; Basking Ridge (NJ); Hybrid; USD 34,000 - 40,000; Full time

Job summary

The Fountain Group is seeking a Human Resources Coordinator for a hybrid role in Basking Ridge, NJ, requiring 3 days on-site and 2 remote. The position is a 6-month contract with extensions based on client needs.

The HR Coordinator will provide administrative support, manage calendars and meetings, coordinate events, and assist with HR initiatives with a local and global footprint. The ideal candidate has 1+ year HR experience and strong MS Office skills.

Qualifications

• 1+ year of HR experience.
• Proficiency in MS Outlook, Word, Excel, and PowerPoint.
• Experience with senior leaders and internal/external stakeholders preferred.
• Pharmaceutical industry experience preferred.
• Bachelor’s degree in HR strongly preferred.

Responsibilities

• Provide general coordination support across HR Centers of Excellence.
• Coordinate HR initiatives and events (e.g., Take Your Children to Work Day, Benefits, Inclusion & Diversity, Learning & Development).
• Schedule and organize meetings and events in-person, virtual, and hybrid.
• Manage calendars, registrations, invitations, and shared mailboxes.
• Handle logistics for meetings and events including space, catering, AV, and materials.
• Manage documents, files, and reports; maintain accuracy and deadlines.
• Track expenditures, purchase orders, and accruals; liaison with vendors.

Skills

MS Office proficiency

HR coordination

Stakeholder communication

Education

Bachelor's degree in HR or related

Tools

Outlook

Word

Excel

PowerPoint

Job description

This is a hybrid position requiring 3 days per week onsite in Basking Ridge, NJ. Pay Rate: $25-29/hour. Duration: 6 months with extensions based on client need and performance. Job Title: Human Resources Coordinator

Job Schedule: Candidate needs to be local and able to go into the office as needed 3 days a week (primarily Tues/Wed/Thurs). There could be events where they are over the course of multiple days and hours where they might need come in earlier or stay later. Work schedule will be primarily 37.5 hours/week however if there are events the work hours could go over 37.5 hours/week.

Overview: The Human Resources Coordinator is responsible for providing general administrative level support in managing the day-to-day operations of various Human Resources (HR) initiatives and projects with a local and global footprint. The HR Coordinator will assist with a variety of HR-related tasks and activities in support of functional programs, processes, and services. This could include scheduling and arranging meetings, logistics, invitations, document preparation, file management, ordering supplies, managing purchase orders, and maintaining records, etc. They must have an excellent understanding of how to manage their tasks with strict deadlines while staying within budget constraints by effectively utilizing resources.

Responsibilities

• Provide general coordination support across HR Centers of Excellence (CoE).
• Project coordination support for various HR initiatives, projects, and related activities. Examples include but are not limited to, Take Your Children to Work Day, Benefits, Inclusion & Diversity, Learning & Development, and HR events as well as Talent Acquisition activities, etc.
• Schedule and organize meetings and events (in-person, virtual and hybrid).
• Manage calendars, registrations, invitations, shared mailboxes, etc.
• General program and event planning support. Responsible for logistics, which may include scheduling, calendar invitations, reserving meeting space and catering, room set up and technology (A/V), printing, ordering materials and supplies, and coordinating participants, guest access and facilitators, etc.
• Update and maintain documentation and files as needed, including presentation handouts, job aids, manuals, etc., as well as proofing, editing, and copying.
• Manage purchase orders and accruals; track expenditures as needed.
• Maintain accurate records and create reports. Develop and maintain various distribution lists and spreadsheets.
• Liaise with vendors. Maintain consistent communication with internal and external stakeholders.
• Seek opportunities to increase efficiency and process improvements where applicable.
• Organize, coordinate, and follow up on special projects as assigned.

Qualifications

• 1 or More Years Experience in Human Resources required
• Proficient in Microsoft Outlook, Word, Excel, PowerPoint required.
• Experience working with senior leaders, management, and internal and external stakeholders preferred.
• Experience within pharmaceuticals industry preferred
• Completed Bachelor's Degree Required (in Human Resources strongly preferred)

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