Administrative Coordinator - Hybrid Schedule! in East Rutherford

Energy Jobline ZR; East Rutherford (NJ); Hybrid; USD 25,000 - 39,000; Full time

Job summary

Energy Jobline ZR is seeking an Administrative Coordinator in East Rutherford, NJ, offering a hybrid schedule with remote Mondays and Fridays. The role focuses on handling high email volumes, coordinating multiple priorities, and supporting internal teams in a fast-paced environment.

The ideal candidate will have strong communication, meticulous attention to detail, and proficiency with Microsoft Office and proprietary databases. Overtime and after-hours coverage may be required.

Qualifications

• Excellent communication and interpersonal abilities.
• Detail-oriented with strong follow-through.
• Able to manage high-volume emails and requests.
• Skilled at coordinating multiple priorities.
• Comfortable handling confidential information.

Responsibilities

• Monitor and manage shared inboxes, responding to emails and requests in a timely manner
• Provide phone support and communicate professionally with customers, sales representatives, speakers, and internal teams
• Review and process expenses, ensuring they comply with applicable customer guidelines
• Manage promotional and educational programs within a proprietary database
• Review and process customer attendance rosters and virtual attendee reports
• Upload and maintain accurate program and expense documentation
• Run daily reports and coordinate task assignments for the day and week
• Assist with manager projects and provide coverage for other coordinators as needed
• Ensure program documentation is complete, accurate, and maintained according to company policies
• Work collaboratively with team members to ensure successful execution of meetings and programs
• Maintain confidentiality and adhere to HIPAA requirements and other applicable policies
• Effectively manage high volumes of work while responding to emails and phone calls throughout the day
• Participate in a rotating after-hours phone coverage schedule from 5:00 PM to midnight
• Work occasional overtime as needed; overtime is paid

Skills

Strong communication

Interpersonal skills

Organizational skills

Attention to detail

Time management

Confidential information handling

Tools

Microsoft Office

Proprietary database systems

Job description

Job DescriptionJob Description

Administrative Coordinator | Temp-to-Hire

East Rutherford, NJ area | Hybrid Schedule

Monday through Friday | 8:30am to 5:00pm (plus overtime when needed)

Mondays and Fridays are Remote!

Our client is seeking a detail-oriented and personable Administrative Coordinator to join their team in a fast-paced environment. This role is ideal for someone who is comfortable managing a high volume of emails, communicating with customers and internal teams, processing expenses, and coordinating multiple priorities at once.

Responsibilities:

• Monitor and manage shared inboxes, responding to emails and requests in a timely manner
• Provide phone support and communicate professionally with customers, sales representatives, speakers, and internal teams
• Review and process expenses, ensuring they comply with applicable customer guidelines
• Manage promotional and educational programs within a proprietary database
• Review and process customer attendance rosters and virtual attendee reports
• Upload and maintain accurate program and expense documentation
• Run daily reports and coordinate task assignments for the day and week
• Assist with manager projects and provide coverage for other coordinators as needed
• Ensure program documentation is complete, accurate, and maintained according to company policies
• Work collaboratively with team members to ensure successful execution of meetings and programs
• Maintain confidentiality and adhere to HIPAA requirements and other applicable policies
• Effectively manage high volumes of work while responding to emails and phone calls throughout the day
• Participate in a rotating after-hours phone coverage schedule from 5:00 PM to midnight
• Work occasional overtime as needed; overtime is paid

Qualifications:

• Strong communication and interpersonal skills
• Professional, personable phone presence
• Excellent attention to detail and follow-through
• Ability to work efficiently in a fast-paced, high-volume environment
• Strong organizational and time-management skills
• Comfortable managing multiple priorities and deadlines
• Ability to handle confidential and sensitive information professionally
• Proficiency with Microsoft Office and the ability to learn proprietary database systems quickly