Remote Global Lease Administrator

Colliers International; Louisville (KY); Remote; USD 67,000 - 73,000; Full time

Benefits offered by this job

Employer subsidized medical benefits

401k with employer match

Paid holidays + vacation + sick leave

Job summary

Colliers is seeking a Lease Administrator for a remote role spanning multiple US locations. You will manage lease administration, client relationships and reporting for small to midsized accounts within a global structure.

Ideal candidates will have 3+ years in commercial real estate lease administration, proficiency with lease databases, and strong time management. Excellent communication and a client-focused approach are essential.

Qualifications

• Associates or Bachelors degree in business, accounting, real estate or similar field preferred.
• At least 3 years of relevant experience in commercial real estate lease administration or related fields.
• Experience with commercial real estate database applications such as Visual Lease, APEX, ProLease, CoStar, WorkTrac, Lucernex, Planon, Manhattan or similar.
• Experience with multi-line global accounts (1,000+ leases) and global account management structures.
• Intermediate proficiency with Microsoft Office tools (Word, PowerPoint, Excel, OneNote).
• Proven ability to work independently, preferably remotely, with strong time management skills.
• Leadership, collaboration and a demonstrated track record of delivering service excellence.
• Analytical thinkers with high attention to detail and follow-through.
• Strong customer service skills and professional presence.

Responsibilities

• Serve as the main contact for clients and internal stakeholders on global lease administration.
• Understand client objectives, real estate strategy and service expectations.
• Maintain client contracts in WorkTrac with accurate scope, billing and terms.
• Conduct regular meetings to present portfolio updates and performance reports.
• Develop and maintain client governance programs and communication cadences.
• Track expirations and critical lease dates; manage risk and mitigation actions.
• Coordinate with global team to ensure contract compliance and service delivery.
• Support new business pitches and onboarding for assigned accounts.
• Oversee data management, dashboards and database integrity.

Skills

Client governance

Relationship management

Communication

Time management

Analytical thinking

Problem solving

Education

Bachelor's degree or associate degree in business/real estate

Tools

Visual Lease

APEX

ProLease

CoStar

WorkTrac

Lucernex

Planon

Manhattan

Job description

Colliers is seeking a Lease Administrator for a remote role spanning multiple US locations. You will manage lease administration, client relationships and reporting for small to midsized accounts within a global structure.

Ideal candidates will have 3+ years in commercial real estate lease administration, proficiency with lease databases, and strong time management. Excellent communication and a client-focused approach are essential.