Remote Freelance Live Event Project Manager

Wizard Studios North Inc.; New York (NY); Hybrid; USD 55,000 - 90,000; Part time

Job summary

Wizard Studios North Inc. is seeking a Live Event Project Manager for scenic fabrication on a freelance/contract basis. The role spans client intake, cross-functional coordination, pricing, site visits, and on-site leadership to ensure profitable, on-time project delivery.

Responsibilities include developing quotes, maintaining strong client communications, and coordinating with multiple departments. Remote and on-site work flexibility is available for this fast-paced production environment.

Qualifications

• 4+ years of experience in event planning and account management.
• Minimum 1 year in scenic, woodwork, metalwork, or prop shop.
• Expert-level written and verbal communication skills.
• Polished, professional demeanor; projects confidence and enthusiasm.
• Proven success in a client-facing capacity.
• History of building effective cross-functional relationships.
• Proactive with ability to work independently and with teams.
• Organized with strong time-priority skills; works under deadlines.
• Knowledge of Scenic Carpentry, Scenic Painting, Printing, and Metalwork preferred.
• Familiarity with Google Office Suite; Asana or similar PM software; CAD tools.

Responsibilities

• Provide an exemplary experience for customers, vendors, and stakeholders.
• Manage a project with cross-functional teams focusing on efficiency and profitability.
• Attend site visits to develop floor plans and finalize build details.
• Maximize profitability while delivering World-Class customer experience.
• Develop projects aligned with client objectives and creative vision.
• Create comprehensive quotes reflecting outcomes narrative.
• Ensure signed quotes or contracts and proper invoicing and payments.
• Maintain timely, accurate reporting of expenses and project status.
• Train others to make correct decisions and delegate details with follow-up.
• Prioritize tasks in a deadline-driven, fast-paced environment.

Skills

Event planning

Account management

Client relations

Communication

Tools

Google Office Suite

Asana

Flex Rental Solutions

SketchUp

Vectorworks

Illustrator

CAD

Job description

Wizard Studios North Inc. is seeking a Live Event Project Manager for scenic fabrication on a freelance/contract basis. The role spans client intake, cross-functional coordination, pricing, site visits, and on-site leadership to ensure profitable, on-time project delivery.

Responsibilities include developing quotes, maintaining strong client communications, and coordinating with multiple departments. Remote and on-site work flexibility is available for this fast-paced production environment.