Remote Executive VA - Proactive & Detail-Oriented

Ellenco Estágios e Treinamentos; Houston (TX); Remote; USD 24,796 - 41,328; Full time

Benefits offered by this job

Equipment Allowance

Internet Reimbursement

Professional Development

Career Growth

Paid Time Off

Work-Life Balance

Job summary

Ellenco Estágios e Treinamentos is seeking a highly organized Virtual Assistant to provide comprehensive administrative support remotely. The role covers calendars, emails, documents, research, and travel planning, with emphasis on accuracy and independent work.

You will coordinate with vendors and team members across time zones, draft responses, manage CRM entries, and assist with social media content where applicable.

Qualifications

• High school diploma required; Associate's or Bachelor's degree preferred.
• 2+ years of administrative, executive assistant, or virtual assistant experience.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) or Google Workspace.
• Excellent written and verbal communication skills.
• Strong organizational skills with exceptional attention to detail.
• Ability to manage multiple priorities and meet deadlines independently.
• Reliable high-speed internet connection (minimum 20 Mbps).
• Quiet, professional home office setup; computer with webcam, headset, and updated OS.
• Availability during core business hours; time zone flexibility may be required.
• Discretion and ability to handle confidential information.

Responsibilities

• Manage executive calendars, schedule appointments, and coordinate meetings across time zones.
• Handle email correspondence, prioritize messages, and draft professional responses.
• Prepare documents, presentations, reports, and spreadsheets.
• Maintain organized digital filing systems and databases.
• Data entry and record keeping with high accuracy.
• Serve as primary point of contact for internal and external communications.
• Coordinate with vendors, clients, and team members; schedule and facilitate virtual meetings.
• Take meeting minutes and distribute action items; manage contact lists and CRM updates.
• Conduct internet research; compile information into summaries and reports.
• Assist with special projects and event planning; book travel arrangements.
• Process expense reports and invoices.
• Schedule and publish social media content; monitor accounts; basic content creation (Canva).

Skills

Administrative experience

Virtual assistant

Communication skills

Organization

Time management

Independent work

Education

High school diploma required

Associate's or Bachelor's degree preferred

Tools

Google Workspace

Microsoft 365

Dropbox

Slack

Zoom

Microsoft Teams

Skype

Calendly

Google Calendar

Outlook

Asana

Trello

Monday.com

ClickUp

HubSpot

Salesforce

Zoho

Pipedrive

Canva

Adobe Express

QuickBooks

Expensify

PayPal

Job description

Ellenco Estágios e Treinamentos is seeking a highly organized Virtual Assistant to provide comprehensive administrative support remotely. The role covers calendars, emails, documents, research, and travel planning, with emphasis on accuracy and independent work.

You will coordinate with vendors and team members across time zones, draft responses, manage CRM entries, and assist with social media content where applicable.