Remote Administrative Virtual Assistant - Flexible Schedule

Ellenco Estágios e Treinamentos; Chicago (IL); Remote; USD 42,000 - 62,000; Full time

Job summary

Ellenco Estágios e Treinamentos is seeking a highly organized Administrative Virtual Assistant to deliver remote administrative support. You will manage daily tasks, coordinate schedules, handle communications, and maintain records while ensuring confidentiality and professionalism.

Responsibilities include calendar management, email handling, report preparation, and travel arrangements. The role requires strong organizational skills, proficiency in MS Office and Google Workspace, and experience

Qualifications

• High school diploma or equivalent (Associate's or Bachelor's degree preferred).
• Experience as an administrative assistant, virtual assistant, or similar role.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and Google Workspace.
• Familiarity with communication and project management tools such as Zoom, Microsoft Teams, Slack, Trello, or Asana.
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• Ability to multitask and work independently.
• High level of accuracy, discretion, and confidentiality.

Responsibilities

• Manage calendars, appointments, and meeting schedules.
• Answer emails, phone calls, and customer inquiries professionally.
• Prepare reports, presentations, and documents.
• Maintain digital files and organize records.
• Schedule travel arrangements and accommodations when needed.
• Perform data entry and maintain databases.
• Assist with bookkeeping tasks, such as invoicing and expense tracking.
• Coordinate projects and follow up on deadlines.
• Conduct online research and compile information.
• Provide general administrative support to management.

Skills

Communication

Organization

Time management

Independence

Confidentiality

Education

High school diploma

Associate's or Bachelor's degree preferred

Tools

Microsoft Office

Google Workspace

Zoom

Microsoft Teams

Slack

Trello

Asana

Job description

Ellenco Estágios e Treinamentos is seeking a highly organized Administrative Virtual Assistant to deliver remote administrative support. You will manage daily tasks, coordinate schedules, handle communications, and maintain records while ensuring confidentiality and professionalism.

Responsibilities include calendar management, email handling, report preparation, and travel arrangements. The role requires strong organizational skills, proficiency in MS Office and Google Workspace, and experience