Executive Assistant to Senior Leaders | Remote-Eligible

Beacon Hill Staffing Group, LLC; Des Moines (IA); Remote; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Leave programs

Job summary

Beacon Hill Staffing Group, LLC is seeking a polished Executive Assistant to support a two-person senior leadership team in a primarily remote role. You will manage schedules, prepare briefing materials, and coordinate with the marketing agency while maintaining CRM systems and confidential information.

Strong candidates bring 5+ years of admin experience in financial services or asset management and superior communication skills. Preference is for a Bachelor’s degree, but not required.

Qualifications

• 5+ years of administrative support experience, ideally supporting senior executives.
• Experience in alternative asset management, private credit or financial services.
• Hard-working, proactive and anticipates needs.
• Highly responsive with clear, concise communications.
• Extremely organized with meticulous attention to detail.
• Able to synthesize information quickly and work independently.
• Strong research and written communication skills.
• Ability to manage multiple priorities and meet deadlines.
• Professional demeanor with excellent client service and discretion.
• Familiarity with CRM systems.
• Must live within commuting distance of West Palm Beach.
• Bachelor's degree preferred but not required.

Responsibilities

• Provide high-level executive support to the two-person senior leadership team.
• Process meeting and call notes and enter them accurately into the CRM.
• Prepare extensive briefing notes and background materials ahead of meetings and calls.
• Manage complex calendars and coordinate meetings across multiple stakeholders and time zones.
• Review upcoming conferences and attendee lists to identify relevant contacts and opportunities.
• Help track business development outreach, including target lists and follow-ups.
• Coordinate with outside marketing agency on projects and deliverables.
• Assist the research team as needed.
• Maintain the CRM and electronic filing systems.
• Handle sensitive and confidential information with discretion.

Skills

Executive support

Calendar management

CRM systems

MS Office

Research

Written communication

Discretion

Communication skills

Team coordination

Time management

Education

Bachelor's degree preferred

Tools

Microsoft Office

CRM software

AI tools

Job description

Beacon Hill Staffing Group, LLC is seeking a polished Executive Assistant to support a two-person senior leadership team in a primarily remote role. You will manage schedules, prepare briefing materials, and coordinate with the marketing agency while maintaining CRM systems and confidential information.

Strong candidates bring 5+ years of admin experience in financial services or asset management and superior communication skills. Preference is for a Bachelor’s degree, but not required.