Senior Executive Support Specialist — Remote, CRM & BD

Beacon Hill Staffing Group, LLC; Raleigh (NC); Remote; USD 65,000 - 110,000; Full time

Benefits offered by this job

Medical, dental, vision benefits

Leave programs

401(k)

Job summary

Beacon Hill Staffing Group, LLC is seeking an experienced Executive Assistant to provide high-level support to a two-person senior leadership team. The role includes preparing briefing materials, managing complex calendars, and coordinating with marketing and research teams in a fast-paced, client-focused environment.

Candidates should have 5+ years of admin experience, familiarity with CRM systems, and a background in financial services or alternative asset management is preferred.

Qualifications

• 5+ years of administrative support experience, ideally supporting senior executives.
• Experience in alternative asset management, private credit or financial services
• Hard-working and proactive, with a track record of anticipating needs and staying one step ahead
• Highly responsive, with quick and precise handling of communications
• Highly organized, with extreme attention to detail
• Ability to synthesize information quickly, work independently, and know when to ask questions
• Strong technology skills, including Microsoft Office (Outlook, Word and Excel) and AI tools
• Strong research and written communication skills
• Works well under pressure, managing multiple priorities and meeting deadlines
• Professional demeanor, excellent client service skills and a high level of discretion
• Familiarity with CRM systems
• Must live within commuting distance of West Palm Beach
• Bachelor's degree preferred but not required

Responsibilities

• Provide high-level executive support to the two-person senior leadership team.
• Process meeting and call notes and enter them accurately into the CRM.
• Prepare extensive briefing notes and background materials ahead of meetings and calls.
• Manage complex calendars and coordinate meetings across multiple stakeholders and time zones.
• Review upcoming conferences and attendee lists to identify relevant contacts and opportunities.
• Help track business development outreach, including target lists and follow-ups.
• Coordinate with the firm's outside marketing agency on projects and deliverables.
• Assist the research team as needed.
• Maintain the CRM and electronic filing systems.
• Handle sensitive and confidential information with the highest degree of discretion.

Skills

5+ years of admin support

Executive support

Microsoft Office (Outlook Word Excel)

AI tools

Discretion with confidential data

Client-facing communications

research support

Education

Bachelor's degree preferred

Tools

CRM systems

Job description

Beacon Hill Staffing Group, LLC is seeking an experienced Executive Assistant to provide high-level support to a two-person senior leadership team. The role includes preparing briefing materials, managing complex calendars, and coordinating with marketing and research teams in a fast-paced, client-focused environment.

Candidates should have 5+ years of admin experience, familiarity with CRM systems, and a background in financial services or alternative asset management is preferred.