Remote Executive Project Coordinator & Scheduling Lead

ManTech; Alexandria (VA); Hybrid; USD 60,000 - 90,000; Full time

Job summary

MANTECH seeks a motivated Project Coordinator to support senior leaders and the program team. This hybrid role requires managing calendars, coordinating high-stakes meetings, and documenting critical actions with confidentiality in a fast-paced environment.

The position demands strategic planning, strong communication, and the ability to mitigate scheduling conflicts while maintaining executive focus and efficiency.

Qualifications

• 5 to 7 years of progressive administrative experience, with at least 3 years supporting senior leadership (Sr. Manager, VP, or C-suite).
• Experience with enterprise-level scheduling systems (Outlook Calendar, Teams, Google Calendar).
• Experience with Microsoft Office suite (Word, Excel, PowerPoint) and collaboration frameworks (SharePoint).
• Experience with task tracking software (Jira, Asana, Monday.com).

Responsibilities

• Manage complex calendars as the primary gatekeeper and POC for the client Program Manager’s calendar.
• Lead end-to-end meeting planning and logistics, including materials distribution 48 hours in advance.
• Attend discussions to capture accurate meeting minutes and maintain a secure action-item archive.
• Demonstrate diplomatic communication and mitigate schedule disruptions for senior leadership.

Skills

Attention to detail

Diplomatic communication

Confidentiality

Strong organizational skills

Education

Bachelor’s degree or equivalent

Tools

Microsoft Outlook Calendar

Microsoft Teams

Google Calendar

Microsoft Word

Microsoft Excel

PowerPoint

SharePoint

Jira

Asana

Monday.com

Job description

MANTECH seeks a motivated Project Coordinator to support senior leaders and the program team. This hybrid role requires managing calendars, coordinating high-stakes meetings, and documenting critical actions with confidentiality in a fast-paced environment.

The position demands strategic planning, strong communication, and the ability to mitigate scheduling conflicts while maintaining executive focus and efficiency.