Project Coordinator

GForce Life Sciences; Alameda (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

GForce Life Sciences in Alameda, CA is seeking a Senior Project Coordinator to support multiple projects by tracking activities, deadlines, action items, and deliverables. You will work with project teams and stakeholders to keep initiatives on track and facilitate meetings.

The ideal candidate is organized, proactive, and able to manage competing priorities while maintaining documentation and compliance. Proficiency with Microsoft Office, including Excel, PowerPoint, Teams, and Outlook, is

Qualifications

• Bachelor's degree or equivalent experience in a related field.
• 2+ years of project coordination or PM support experience.
• Experience managing multiple projects in a cross-functional environment.

Responsibilities

• Track project activities, milestones, deliverables, deadlines, and action items.
• Follow up with team members and stakeholders to ensure timely completion of tasks.
• Maintain project plans, status trackers, and documentation.
• Track and elevate project risks, delays, and dependencies as needed.
• Coordinate project meetings, including scheduling, materials, notes, and follow-up.
• Prepare project status reports, dashboards, and summaries.
• Support cross-functional communication and compliance-related initiatives.

Skills

Project coordination

Organizational skills

Communication

Meeting facilitation

Documentation

Cross-functional collaboration

Education

Bachelor's degree in Business Administration / related field

Tools

Microsoft Office

Job description

The Senior Project Coordinator supports the successful execution of multiple projects by tracking activities, deadlines, action items, and deliverables. This role works closely with project teams and stakeholders to keep projects on track, facilitate meetings, and provide administrative support for compliance-related initiatives. The ideal candidate is organized, proactive, detail-oriented, and able to manage multiple priorities.

Key Responsibilities

• Track project activities, milestones, deliverables, deadlines, and action items.
• Follow up with team members and stakeholders to ensure timely completion of tasks.
• Maintain project plans, status trackers, and documentation.
• Track and elevate project risks, delays, and dependencies as needed.
• Coordinate project meetings, including scheduling, materials, notes, and follow-up.
• Prepare project status reports, dashboards, and summaries.
• Support cross-functional communication and compliance-related initiatives.

Required Qualifications

• Bachelor's degree in Business Administration, Project Management, Information Systems, or related field, or equivalent experience.
• 2+ years of project coordination, project management support, or program support experience.
• Experience managing multiple projects in a cross-functional environment.
• Strong organizational, communication, meeting facilitation, and documentation skills.
• Experience tracking schedules, action items, risks, and dependencies.
• Proficiency with Microsoft Office, including Excel, PowerPoint, Teams, and Outlook.
• Strong attention to detail and ability to manage competing priorities.