Remote Executive Ops Assistant for High-Impact Teams

BELAY Solutions; United States; Remote; USD 23,000 - 32,000; Part time

Job summary

BELAY Solutions is seeking a remote, contract-based Executive Assistant to support senior leaders with calendar management, coordination, and administrative duties. The role emphasizes ownership, systems thinking, and proactive problem solving in a fast-paced environment.

Ideal candidates will manage calendars, prepare pre-reads, and maintain operational workflows, while ensuring confidentiality and high-quality communications. Remote from the U.S.

Qualifications

• 3+ years of experience supporting high-level operations or executive leadership.
• System-based thinker who takes ownership and works independently.
• Ability to operate effectively in ambiguous, fast-moving environments.
• High standards for accuracy, execution, and professional communication.

Responsibilities

• Focus & Time Protection: structure calendars around priorities and prep for meetings.
• Operational Execution: build workflows and track deadlines; maintain project records.
• Financial & Admin Support: oversee invoicing, billing, and expense tracking with accuracy.
• Personal & Life Support: manage personal logistics discreetly and plan ahead.

Skills

Calendar management

Executive support

Operational coordination

Communication management

Scheduling

Administrative support

Tools

ClickUp

Asana

Notion

Job description

BELAY Solutions is seeking a remote, contract-based Executive Assistant to support senior leaders with calendar management, coordination, and administrative duties. The role emphasizes ownership, systems thinking, and proactive problem solving in a fast-paced environment.

Ideal candidates will manage calendars, prepare pre-reads, and maintain operational workflows, while ensuring confidentiality and high-quality communications. Remote from the U.S.