Remote Executive Operations Assistant — Part-Time

FreedUp; United States; Remote; USD 11,000 - 19,000; Full time

Benefits offered by this job

Remote from anywhere

Performance bonus

PTO

Health insurance (HMO) after 3 months

Learning & development

International experience

Collaborative team

Job summary

FreedUp is seeking a proactive Executive Assistant to support the Founder and CEO of a fast-growing career coaching and community business. This part-time role is ideal for a systems-minded generalist who can manage email, LinkedIn, and community interactions while ensuring clarity and momentum.

The position is fully remote, with 15-20 hours per week across two client engagements, offering growth to full-time as the business scales.

Qualifications

• 2+ years of experience as an Executive Assistant, Community Manager, or similar role.
• Excellent written and verbal communication skills with clients and community members.
• Tech-savvy and comfortable in digital ecosystems.
• Highly intuitive with strong initiative to decide what to handle, delegate, or elevate.
• Proven ability to track time spent on tasks.
• Proactive and self-directed, able to work with minimal oversight.
• Experience in community management or moderation is a plus.
• Interest or basic experience in AI-assisted workflows (Claude, automations) preferred.

Responsibilities

• Sales call prep from multiple sources and structured notes.
• Email and lead follow-up using templates and documented links.
• Inbox and calendar management with zero unresolved items.
• Own and maintain Todoist; deliver weekly efficiency digest.
• Community hub support; direct answers and escalation when needed.
• Oversee Career Compass AI tool for clients a few times per week.
• Light troubleshooting of client issues with no-code tools.
• Regular digest of completed work, open loops, and priorities.
• Document recurring workflows and SOPs for future automation.
• Manage tools and communication platforms (Todoist, Gmail, LinkedIn, Calendly, Claude, Loom, Lovable).
• Preferred communication: Slack/text daily, weekly check-in, end-of-day digest.

Skills

Executive Assistant experience

Community management

Written communication

Verbal communication

Tech-savvy

Initiative

Time tracking

Self-directed work

Tools

Todoist

Gmail

LinkedIn

Claude/AI tools

Loom

Lovable

Calendly

Slack

Job description

FreedUp is seeking a proactive Executive Assistant to support the Founder and CEO of a fast-growing career coaching and community business. This part-time role is ideal for a systems-minded generalist who can manage email, LinkedIn, and community interactions while ensuring clarity and momentum.

The position is fully remote, with 15-20 hours per week across two client engagements, offering growth to full-time as the business scales.