Remote Executive Assistant & Operations Lead

FreedUp; United States; Remote; USD 11,000 - 20,000; Full time

Benefits offered by this job

PTO

HMO after 3 months

Learning & development

Performance bonuses

Job summary

FreedUp is seeking a proactive Executive Assistant to support the Founder and CEO of a London-based company. This full-time, remote role focuses on removing bottlenecks, managing the CEO's calendar, and building systems across the leadership team.

You'll own calendar and inbox, coordinate commitments and deadlines, prepare meetings, and handle recurring admin and finance tasks with discretion and reliability.

Qualifications

• 3+ years experience as Executive Assistant or similar supporting senior leadership
• Fluent English (C1-C2) written and verbal
• Experience with calendars, inbox management, and coordinating across teams
• Finance tasks experience (invoicing/basic bookkeeping) preferred
• Strong organizational and proactive work style
• Ability to handle confidential information with discretion

Responsibilities

• Calendar & Inbox Management: own CEO calendar and replies
• Commitment & Deadline Tracking: design a system for tracking open items
• Meeting Preparation: prep for internal and external meetings
• Recurring Admin & Finance Support: track commissions, invoices, reconciliations
• Time Protection & Batching: group inputs into focused sessions
• Communication & Coordination: be central point of contact across leadership
• Reporting & Accountability: provide updates on priorities & deadlines
• Tools & Communication: work with Google Workspace, Slack, Notion

Skills

Fluent English (C1-C2)

Excellent writing & communication

Tech-savvy

Tools

Google Workspace

Slack

Notion

Job description

FreedUp is seeking a proactive Executive Assistant to support the Founder and CEO of a London-based company. This full-time, remote role focuses on removing bottlenecks, managing the CEO's calendar, and building systems across the leadership team.

You'll own calendar and inbox, coordinate commitments and deadlines, prepare meetings, and handle recurring admin and finance tasks with discretion and reliability.