Remote Executive Assistant & Operations Lead

FreedUp; United States; Remote; USD 11,000 - 18,000; Full time

Benefits offered by this job

Performance bonuses

PTO

HMO after 3 months

Learning & development opportunities

Job summary

FreedUp is seeking a highly proactive Executive Assistant to support the Founder & CEO. This role goes beyond traditional admin, owning operational processes, communications, recruiting pipelines, and SOP implementation to reduce cognitive load.

Fully remote, full-time with salary range $1,000 to $1,600 per month, requires 3+ years supporting senior executives, exceptional writing, and strong follow-through. You will act as the executive's memory and ensure clarity and accountability.

Qualifications

• 3+ years of experience supporting senior executives as EA or similar.
• Exceptional written communication — stronger writer than the executive
• Highly responsive and detail-oriented
• Comfortable handling confidential information
• Ability to manage complex schedules and tasks

Responsibilities

• Manage email and communications; triage, organize folders, edit and draft responses.
• Gatekeeper for executive calendar; protect deep-work time and weekly templates.
• Consolidate insurance, organize personal docs, create consent forms, and back up files.
• Manage email sales inquiries; build out and track sales pipeline in BuilderTrend; follow-ups.
• Back up and organize digital personal files and records.
• Maintain daily updates via Slack; expand Notion SOPs and lightweight CRM.

Skills

Executive support

Written communication

Proactive

Attention to detail

Organization

Systems thinking

Tech-savvy

Tools

BuilderTrend

Notion

Monograph

Smartsheet

Gemini

Fathom

Fireflies

Job description

FreedUp is seeking a highly proactive Executive Assistant to support the Founder & CEO. This role goes beyond traditional admin, owning operational processes, communications, recruiting pipelines, and SOP implementation to reduce cognitive load.

Fully remote, full-time with salary range $1,000 to $1,600 per month, requires 3+ years supporting senior executives, exceptional writing, and strong follow-through. You will act as the executive's memory and ensure clarity and accountability.