Remote Executive Assistant: Operations & Projects Lead

FreedUp; United States; Remote; USD 11,000 - 20,000; Full time

Job summary

FreedUp is seeking an Executive Assistant Associate to support the Founder & CEO. This full-time, remote role focuses on turning complexity into calm with structured, repeatable execution.

You will manage email, calendar, CRM data, and SOPs while handling sensitive information with discretion. Ideal candidates have 3+ years supporting senior executives, exceptional writing skills, and a knack for turning tasks into scalable processes.

Qualifications

• 3+ years supporting senior executives in EA/ops roles.
• Exceptional written communication; ability to imitate founder's voice.
• Follow and replicate structured formats; implement SOPs.
• Discretion handling confidential information; strong organizational skills.

Responsibilities

• Email & communication management in founder's voice; draft and proofread.
• Gatekeeper for executive calendar; arrange complex meetings.
• Maintain clean, up-to-date CRM; ensure data integrity.
• Organize personal and professional documents; SOP creation.
• Lead weekly check-ins; identify inefficiencies and propose improvements.
• Turn recurring tasks into scalable, repeatable processes.

Skills

Executive support

Written communication

Organization

CRM data mgmt

Calendar management

Tools

BuilderTrend

Notion

Monograph

Smartsheet

CRM

Gemini

Fathom

Fireflies

Job description

FreedUp is seeking an Executive Assistant Associate to support the Founder & CEO. This full-time, remote role focuses on turning complexity into calm with structured, repeatable execution.

You will manage email, calendar, CRM data, and SOPs while handling sensitive information with discretion. Ideal candidates have 3+ years supporting senior executives, exceptional writing skills, and a knack for turning tasks into scalable processes.