Remote Ops & Biz Dev Executive Assistant

FreedUp; United States; Remote; USD 8,900 - 18,000; Full time

Benefits offered by this job

Performance bonuses

Paid time off (PTO)

HMO after 3 months

Learning and development opportunities

Job summary

FreedUp is seeking an experienced Executive Assistant to support the CEO. This remote, full-time role focuses on transforming a high-volume inbox and busy calendar into a streamlined workflow with proactive communication.

You will own core operations, manage communication systems, coordinate recruiting pipelines, and help implement tools and SOPs that reduce cognitive load for the CEO and leadership team.

Qualifications

• 3+ years of experience supporting senior executives as an EA, Operations Coordinator, or similar role.
• Exceptional email management and prioritization skills.
• Strong systems thinker with experience building organized workflows.
• Proficient in digital tools (Notion strongly preferred).

Responsibilities

• Triage and manage CEO email and communications; draft responses for review.
• Coordinate calendar and scheduling; block time for priority tasks.
• Support business development by managing CRM workflows in HubSpot and lead lists.
• Develop and optimize SOPs and Notion workflows; assist with invoicing and project tracking.
• Coordinate information flow across team, ensuring timely updates and follow-ups.

Skills

Executive support

Email triage

Calendar management

Written communication

Proactive mindset

Relationship management

Organization

CRM awareness

Tools

HubSpot

Google Workspace

Gmail

Google Calendar

Notion

Job description

FreedUp is seeking an experienced Executive Assistant to support the CEO. This remote, full-time role focuses on transforming a high-volume inbox and busy calendar into a streamlined workflow with proactive communication.

You will own core operations, manage communication systems, coordinate recruiting pipelines, and help implement tools and SOPs that reduce cognitive load for the CEO and leadership team.