Remote Executive Assistant & Operations Lead

FreedUp; United States; Remote; USD 8,900 - 18,000; Full time

Benefits offered by this job

Remote-friendly culture

Work from anywhere

Supportive team environment

Learning & development opportunities

Performance bonuses

Paid time off (PTO)

HMO after 3 months

Job summary

FreedUp is seeking a highly proactive and detail-oriented Executive Assistant to support the Founder & CEO of a fast-growing, systems-driven organization. This role is ideal for someone who thrives on structure, accountability, and clarity — and who can act as a true extension of the executive by turning complexity into calm, repeatable execution.

This role goes beyond traditional administrative support. You will own core operational processes, manage communication systems, coordinate recruiting

Qualifications

• 3+ years of experience supporting senior executives as an EA, Operations Coordinator, or similar role.
• Exceptional written communication skills — must be a stronger writer than the executive.
• Highly responsive, proactive, and detail-oriented.
• Comfortable acting as a “memory system” for a fast-moving CEO.
• Strong organizational instincts and follow-through.
• Able to handle confidential and sensitive information responsibly.
• Tech-comfortable and adaptable to evolving systems and tools.
• Thrives in high-accountability, high-clarity environments.
• Technical Requirements: Reliable high-speed internet and a modern home office setup.

Responsibilities

• Email & Communication Management: Manage and organize three inboxes and implement follow-up systems.
• Meeting & Calendar Coordination: Schedule and maintain agendas, notes, and follow-ups.
• Process Optimization & SOPs: Document and improve workflows in Notion.
• Task Delegation & Tracking: Manage tasks and ensure timely follow-up in Linear.
• Operational & Personal Support: Handle travel, scheduling, and confidential information.
• Systems & Tools: Communicate via Slack and expand Notion usage; support CRM onboarding.

Skills

Written communication

Responsiveness

Detail-oriented

Tech-savvy

Tools

Notion

Linear

Slack

Job description

FreedUp is seeking a highly proactive and detail-oriented Executive Assistant to support the Founder & CEO of a fast-growing, systems-driven organization. This role is ideal for someone who thrives on structure, accountability, and clarity — and who can act as a true extension of the executive by turning complexity into calm, repeatable execution.

This role goes beyond traditional administrative support. You will own core operational processes, manage communication systems, coordinate recruiting