Remote Executive Assistant — Founder Ops & BD (PTO)

FreedUp; United States; Remote; USD 11,000 - 20,000; Full time

Benefits offered by this job

PTO

HMO after 3 months

Performance bonuses

Learning & development

Remote from anywhere

Job summary

FreedUp is a fully remote, founder-supporting executive assistant role designed for a proactive professional who thrives in async, structured environments. You will manage communications, calendar, CRM, and BD pipeline while coordinating proposals, travel, and expense processes to support high‑level business goals.

Ideal candidates bring 3+ years supporting senior leadership, strong writing and organization skills, and comfort with technology.

Qualifications

• 3+ years in EA/ops roles supporting senior leadership, tech or startup environment.
• Excellent written and verbal communication with proactive updates.
• Tech-savvy with digital ecosystems; comfortable learning new tools.
• Strong organizational and prioritization; async, distributed team.
• Experience managing confidential information with judgment.
• Self-directed, proactive, reliable with deadlines.
• Experience with BD, CRM upkeep, or sales pipeline is a plus.
• Familiarity with proposals or bid documents is a plus.
• Basic knowledge of expense reporting and reconciliation is preferred.

Responsibilities

• Inbox & communications management: maintain Inbox Zero and triage on the Founder's behalf.
• Calendar management: protect focus time, schedule, prepare, and take notes for meetings.
• BD admin & CRM upkeep: maintain CRM, track BD activity end to end.
• Proposal & bid coordination: manage timelines and inputs, surface deadlines.
• Travel & event planning: handle logistics and itineraries, flag conflicts.
• Expense reporting & reconciliation: keep records accurate and organized.
• Conference research & coordination: identify relevant events and logistics.
• Internal comms & team coordination: ensure timely, clear updates.
• Personal life admin support: manage doctor appointments and personal logistics as needed.
• Reporting: compile a company scorecard and proactive priority updates.
• Social media support: assist with publishing as needed.
• Event planning support: assist with future event planning as responsibilities evolve.

Skills

Inbox management

Calendar management

CRM & BD upkeep

Proposals & bids

Travel planning

Expense reporting

Async communication

Executive support experience

Tech-savvy

Written communication

Tools

Slack

Gmail

Google Workspace

CRM systems

Automation tools

Job description

FreedUp is a fully remote, founder-supporting executive assistant role designed for a proactive professional who thrives in async, structured environments. You will manage communications, calendar, CRM, and BD pipeline while coordinating proposals, travel, and expense processes to support high‑level business goals.

Ideal candidates bring 3+ years supporting senior leadership, strong writing and organization skills, and comfort with technology.