Remote Executive Assistant to COO – Operations

Job Post; United States; Remote; USD 90,000 - 110,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Flexible time off

401k match

Job summary

Guardrails Action, a remote nonprofit in the Operations department, seeks a Special Assistant to organize the executive team and drive cross‑functional initiatives. You will own calendars, manage inboxes, coordinate travel, and handle reimbursements for two executives, while supporting research, briefing memos, and strategic planning.

Applicants should have 3–5 years in executive support or similar roles, excel at written communication, and handle confidential information with discretion.

Qualifications

• 3-5 years of experience in an executive support, junior chief of staff, operations, or project coordination role.
• Demonstrated experience managing a senior leader's calendar and inbox.
• Ability to maintain a 2-hour response time during regular business hours.
• Comfort with asynchronous work and fielding requests coming in on email and Signal.
• Excellent writing skills with the ability to synthesize complex information quickly.

Responsibilities

• Provide executive assistance to two team members, including calendar and inbox management, travel logistics, and expense reimbursements.
• Coordinate cross-functional support, including research briefs, tracking priorities, and surface risks early.
• Plan and run internal and external events, budgets, vendors, and day-of coordination.
• Take on other duties as assigned in support of the executive team and organization.

Skills

Executive support

Calendar management

Inbox management

Written communication

Discretion

Asynchronous work

Tools

Google Workspace

Video conferencing tools

Job description

Guardrails Action, a remote nonprofit in the Operations department, seeks a Special Assistant to organize the executive team and drive cross‑functional initiatives. You will own calendars, manage inboxes, coordinate travel, and handle reimbursements for two executives, while supporting research, briefing memos, and strategic planning.

Applicants should have 3–5 years in executive support or similar roles, excel at written communication, and handle confidential information with discretion.