Remote Executive Assistant to Senior Leaders | AI‑Driven Ops

Sotalent; United States; Remote; USD 80,000 - 90,000; Full time

Job summary

Sotalent is seeking an Executive Assistant to provide high-level administrative and operational support to two senior executives. The role emphasizes using technology and AI to enhance productivity, manage complex calendars, and coordinate global meetings in a fast-paced environment.

Responsibilities include event planning, travel arrangements, onboarding support, and collaboration with internal teams and partners to drive business efficiency.

Qualifications

• Experience in business administration, management or a related field.
• Proven experience as an Executive Assistant, preferably supporting multiple senior executives.
• Strong organisational, project coordination and prioritisation skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office and familiarity with project management tools.
• Ability to anticipate executive needs, manage competing priorities and work independently.
• Adaptability in a fast-paced environment with changing priorities.
• Experience supporting commercial, high-growth or technology-driven organisations is advantageous.
• Strategic thinking and a proactive approach to process improvement.

Responsibilities

• Manage complex calendars and coordinate internal and external meetings across multiple time zones.
• Prioritise scheduling, anticipate conflicts and ensure executive time aligns with business objectives.
• Prepare meeting agendas, briefing materials and follow-up action items.
• Coordinate customer meetings and ensure executives and account teams are prepared.
• Arrange domestic and international travel, manage expenses and process purchase requests.
• Organise leadership meetings, sales kickoffs, quarterly business reviews, workshops and customer events.
• Coordinate event logistics, invitations, presentations, catering and visitor arrangements.
• Support new employee onboarding and coordinate interview schedules with recruitment teams.
• Act as a key point of contact for executives, internal departments and business partners.
• Track administrative deadlines, approvals, submissions and onboarding activities.
• Maintain organisational charts, distribution lists, shared folders and business documentation.
• Identify opportunities to improve workflows through technology and AI adoption.

Skills

Executive support

Calendar management

Scheduling & prioritisation

Communication

Project coordination

Travel planning

AI-enabled productivity

Job description

Sotalent is seeking an Executive Assistant to provide high-level administrative and operational support to two senior executives. The role emphasizes using technology and AI to enhance productivity, manage complex calendars, and coordinate global meetings in a fast-paced environment.

Responsibilities include event planning, travel arrangements, onboarding support, and collaboration with internal teams and partners to drive business efficiency.