Executive Support Specialist for Dual Executives (Remote)

Affirm; New York (NY); On-site; USD 65,000 - 110,000; Full time

Benefits offered by this job

Remote-first culture

Generous time off

Health benefits

Mental healthcare support

Parental leave

Job summary

Affirm is seeking an experienced Administrative Assistant to support two Senior Executives. You will manage calendars across time zones, prepare meetings with agendas and decks, and communicate with attendees in advance. You will also handle travel, expense reports, and cross-functional coordination with the Leadership Support Team.

The role emphasizes proactive collaboration, confidentiality, and a growth mindset toward AI tools to streamline processes and boost executive effectiveness.

Qualifications

• 2-4 years of relevant administrative experience.
• Experience at a rapidly growing company preferred.
• Strong work ethic, professionalism, confidentiality, and good judgment.
• Ability to deal with conflict diplomatically and give/receive feedback.

Responsibilities

• Support two Senior Executives with their administrative needs.
• Manage calendars and deconflict meetings across time zones.
• Prepare meetings including agendas, slides, and attendee communications.
• Attend meetings to manage Zoom, track action items, and follow up.
• Coordinate events and team activities onsite and offsite.
• Collaborate with the Executive Assistant supporting product leadership.
• Coordinate needs across the wider Affirm team with Leadership Support.
• Process expense reports and travel bookings; prepare documents and presentations.
• Learn and apply AI tools to improve productivity and processes.

Skills

Calendar management

Organizational skills

Time management

Confidentiality

Multi-tasking

Attention to detail

Growth mindset

AI tools

Tools

Google Suite

Microsoft Office

Navan

Zoom

Job description

Affirm is seeking an experienced Administrative Assistant to support two Senior Executives. You will manage calendars across time zones, prepare meetings with agendas and decks, and communicate with attendees in advance. You will also handle travel, expense reports, and cross-functional coordination with the Leadership Support Team.

The role emphasizes proactive collaboration, confidentiality, and a growth mindset toward AI tools to streamline processes and boost executive effectiveness.