Executive Assistant (Admin Support)

Sotalent; United States; A distancia; USD 80.000 - 90.000; Jornada completa

Descripción de la vacante

Sotalent is seeking an Executive Assistant to provide high-level administrative and operational support to two senior executives. The role emphasizes using technology and AI to enhance productivity, manage complex calendars, and coordinate global meetings in a fast-paced environment.

Responsibilities include event planning, travel arrangements, onboarding support, and collaboration with internal teams and partners to drive business efficiency.

Formación

• Experience in business administration, management or a related field.
• Proven experience as an Executive Assistant, preferably supporting multiple senior executives.
• Strong organisational, project coordination and prioritisation skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office and familiarity with project management tools.
• Ability to anticipate executive needs, manage competing priorities and work independently.
• Adaptability in a fast-paced environment with changing priorities.
• Experience supporting commercial, high-growth or technology-driven organisations is advantageous.
• Strategic thinking and a proactive approach to process improvement.

Responsabilidades

• Manage complex calendars and coordinate internal and external meetings across multiple time zones.
• Prioritise scheduling, anticipate conflicts and ensure executive time aligns with business objectives.
• Prepare meeting agendas, briefing materials and follow-up action items.
• Coordinate customer meetings and ensure executives and account teams are prepared.
• Arrange domestic and international travel, manage expenses and process purchase requests.
• Organise leadership meetings, sales kickoffs, quarterly business reviews, workshops and customer events.
• Coordinate event logistics, invitations, presentations, catering and visitor arrangements.
• Support new employee onboarding and coordinate interview schedules with recruitment teams.
• Act as a key point of contact for executives, internal departments and business partners.
• Track administrative deadlines, approvals, submissions and onboarding activities.
• Maintain organisational charts, distribution lists, shared folders and business documentation.
• Identify opportunities to improve workflows through technology and AI adoption.

Conocimientos

Executive support

Calendar management

Scheduling & prioritisation

Communication

Project coordination

Travel planning

AI-enabled productivity

Descripción del empleo

Location: Remote, USA

Employment type: Full-time

Salary: $80,000–$90,000 per year

An opportunity is available for an experienced Executive Assistant to provide high-level administrative and operational support to two senior executives within a fast-paced enterprise organisation. The role involves executive coordination, strategic meeting support, customer engagement, event planning and business operations, with an emphasis on using technology and AI to improve productivity.

Key Responsibilities

• Manage complex calendars and coordinate internal and external meetings across multiple time zones.
• Prioritise scheduling, anticipate conflicts and ensure executive time aligns with business objectives.
• Prepare meeting agendas, briefing materials and follow-up action items.
• Coordinate customer meetings and ensure executives and account teams are prepared.
• Arrange domestic and international travel, manage expenses and process purchase requests.
• Organise leadership meetings, sales kickoffs, quarterly business reviews, workshops and customer events.
• Coordinate event logistics, invitations, presentations, catering and visitor arrangements.
• Support new employee onboarding and coordinate interview schedules with recruitment teams.
• Act as a key point of contact for executives, internal departments and business partners.
• Track administrative deadlines, approvals, submissions and onboarding activities.
• Maintain organisational charts, distribution lists, shared folders and business documentation.
• Identify opportunities to improve workflows through technology and AI adoption.

Requirements

• Experience in business administration, management or a related field.
• Proven experience as an Executive Assistant, preferably supporting multiple senior executives.
• Strong organisational, project coordination and prioritisation skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office and familiarity with project management tools.
• Ability to anticipate executive needs, manage competing priorities and work independently.
• Adaptability in a fast-paced environment with changing priorities.
• Experience supporting commercial, high-growth or technology-driven organisations is advantageous.
• Strategic thinking and a proactive approach to process improvement.

Compensation & Additional Information

• Eligible for participation in an annual incentive programme.
• Applications accepted through November 12, 2026, subject to extension.