Executive Assistant to C-Suite | AI-Driven Operations

Kaseya Careers; Oregon; Hybrid; USD 85,000 - 120,000; Full time

Job summary

Kaseya is seeking a proactive Executive Assistant to support a senior executive in a fast-growing technology environment. The role emphasizes discretion, strategic prioritization, and managing complex calendars while leveraging AI to enhance efficiency and decision-making across internal and external stakeholders.

The ideal candidate will bring experience supporting C-suite executives, strong organizational skills, and a track record of using AI-powered tools responsibly to improve meeting

Qualifications

• 5–8 years of experience as an Executive Assistant or in a similar administrative support role.
• Demonstrated experience supporting VP-level, C-suite, or senior executives in fast-paced orgs.
• Proven ability to anticipate executive needs, manage priorities, and drive follow-through.
• Strong organizational and time-management skills for complex calendars and multiple stakeholders.
• Experience using AI-powered tools to improve efficiency and workflows.
• Familiarity with generative AI for summaries, content creation, and administrative support.
• Ability to evaluate AI-generated content for accuracy and protect confidential information.
• Excellent written and verbal communication skills with professional interactions.

Responsibilities

• Provide proactive administrative support to a senior executive, managing priorities and relationships.
• Manage a complex executive calendar aligned with business priorities and high-value activities.
• Anticipate scheduling conflicts and preparation needs before they arise.
• Liaise between the executive and internal/external stakeholders with sound judgment.
• Coordinate meeting logistics, agendas, and briefing materials.

Skills

Calendar management

Executive presence

AI tools

Communication

Travel coordination

Discretion & confidentiality

Cross-functional coordination

Tools

Microsoft Office

Zoom

AI productivity tools

Travel booking systems

Job description

Kaseya is seeking a proactive Executive Assistant to support a senior executive in a fast-growing technology environment. The role emphasizes discretion, strategic prioritization, and managing complex calendars while leveraging AI to enhance efficiency and decision-making across internal and external stakeholders.

The ideal candidate will bring experience supporting C-suite executives, strong organizational skills, and a track record of using AI-powered tools responsibly to improve meeting