Remote Senior Executive Assistant with AI-Driven Efficiency

Pearl Talent; United States; Remote; USD 90,000 - 130,000; Full time

Job summary

Pearl Talent is partnering with a leading investment firm to hire a Senior Executive Assistant who will support a senior investment professional and manage priorities in a fast-paced, global environment.

The role emphasizes inbox and calendar management, travel coordination, and the development of reliable task tracking and knowledge systems, leveraging AI tools to streamline processes and free leadership for strategic work.

Qualifications

• 7–10+ years of experience in executive assistance or senior-level executive support.
• Experience supporting senior executives, founders, or partners in a fast-paced environment.
• Hands-on management of multiple executive inboxes and complex multi-party calendars, including preparing meeting briefs.
• Experience coordinating travel arrangements, including flights, accommodations, and itineraries.
• Experience using AI tools to summarize information, organize documents, or streamline workflows.
• Experience managing digital tools for task tracking, documentation, and knowledge management.

Responsibilities

• Manage multiple inboxes, prioritizing urgent matters, actionable requests, and important updates.
• Coordinate complex calendars, schedule meetings, and resolve conflicts proactively.
• Prepare meeting briefs, correspondence, and supporting materials ahead of calls.
• Block preparation time on the calendar before key meetings.
• Draft responses and maintain organized records of correspondence.

Skills

Executive support

Calendar management

Inbox management

Travel coordination

AI-assisted workflows

English proficiency

Tools

Notion

Microsoft 365

CRM platforms

Project management tools

Job description

Pearl Talent is partnering with a leading investment firm to hire a Senior Executive Assistant who will support a senior investment professional and manage priorities in a fast-paced, global environment.

The role emphasizes inbox and calendar management, travel coordination, and the development of reliable task tracking and knowledge systems, leveraging AI tools to streamline processes and free leadership for strategic work.