Remote Executive Assistant to Founders — Ops & Projects

Assist World; United States; Remote; USD 60,000 - 100,000; Full time

Benefits offered by this job

100% Remote

Birthday bonus $50

Testimonial bonus $200

Monthly raffle $500

No tracker

Job summary

Assist World is seeking a highly entrepreneurial Executive/Personal Assistant to be the central nervous system for two founders. This fully remote role requires proactive problem-solving in a low-structure environment, handling both business and personal life logistics.

You will manage calendars, vendor relations, and project delivery, while coordinating bookkeeping and budgeting efforts. Strong discretion and assertive communication are essential in supporting fast-growing founders.

Qualifications

• 3–4+ years supporting founders in startups or high-growth agencies.
• Assertive communication: push back on founders and ask clarifying questions to prevent rework.
• High discretion managing professional and personal sensitive data.
• Proficiency in Notion, Google Workspace, and Upwork.

Responsibilities

• Business Operations: manage complex calendars and inboxes; track tasks; document in Notion and Google Drive.
• Recruiting & Vendor Management: lead end-to-end hiring of contractors on Upwork; vet candidates and manage deliverables.
• Project Management: drive small-to-medium projects from start to finish; flag risks early.
• Financial Coordination: liaison for bookkeeping (Zoho) and personal budgeting (YNAB); perform quality checks on categorization and deadlines.
• Personal Logistics: life admin including household staff coordination, travel itineraries, grocery orders, and vendor research.

Skills

Calendar management

Communication

Discretion

Problem-solving

Project coordination

Tools

Notion

Google Workspace

Upwork

Zoho

YNAB

Google Drive

Job description

Assist World is seeking a highly entrepreneurial Executive/Personal Assistant to be the central nervous system for two founders. This fully remote role requires proactive problem-solving in a low-structure environment, handling both business and personal life logistics.

You will manage calendars, vendor relations, and project delivery, while coordinating bookkeeping and budgeting efforts. Strong discretion and assertive communication are essential in supporting fast-growing founders.