Executive Assistant

AvaTrade; Miami (FL); Hybrid; USD 34,440 - 48,216; Part time

Benefits offered by this job

Medical insurance

Vision insurance

Pension plan

Paid paternity leave

Tuition assistance

Job summary

A financial services company is seeking a part-time Executive Assistant located in Miami, Florida, to support the Founders. This pivotal role involves managing complex calendars, scheduling meetings, and coordinating travel arrangements while maintaining confidentiality. Ideal candidates will be fluent in English and possess strong organizational and communication skills. The position offers benefits such as medical insurance and paid leave, providing a rewarding opportunity within a dynamic environment.

Qualifications

• Excellent verbal and written communication skills.
• Proven ability to multitask and prioritize effectively.
• Integrity and professionalism in handling confidential matters.
• Creative and confident in decision-making.

Responsibilities

• Manage complex calendars and coordinate meetings.
• Handle scheduling requests and respond to emails professionally.
• Coordinate travel arrangements including flights and accommodations.
• Act as a central point of contact for stakeholders.
• Ensure smooth communication and workflow between executives.

Skills

Fluent English (spoken & written)

Strong organizational skills

High level of discretion

Proactive problem-solver

Proficiency in Microsoft Office Suite

Job description

We are seeking a highly organized and proactive Executive Assistant to support the Founders of the company. This is a part-time role, with the potential to expand over time.

This role is ideal for someone who thrives in a fast-paced environment, manages priorities with discretion, and communicates effectively at all levels.

Responsibilities

• Manage complex calendars and coordinate meetings across multiple time zones.
• Handle scheduling requests and respond to related emails in a timely and professional manner.
• Coordinate travel arrangements, including flights, accommodations, and itineraries.
• Manage both business and personal matters for the founders with absolute confidentiality and urgency.
• Act as a central point of contact between the founders and internal/external stakeholders.
• Ensure smooth communication and workflow between executives and teams.

Qualifications

• Fluent English (spoken & written) – excellent verbal and written communication skills.
• Strong organizational skills with proven ability to multitask and prioritize effectively.
• High level of discretion, integrity, and professionalism.
• Positive, loyal, and reliable — a trusted partner for the executive team.
• Proactive and resourceful problem‑solver with both a “big picture” and detail‑oriented mindset.
• Proficiency in Microsoft Office Suite and other productivity tools.
• Creative, assertive, and confident in decision-making.
• Located in Miami, Florida (remote role, with occasional office visits).

Seniority Level

• Mid‑Senior level

Employment Type

• Part‑time

Job Function

• Business Development

Benefits

• Medical insurance
• Vision insurance
• Pension plan
• Paid paternity leave
• Tuition assistance