Virtual Assistant [Contractor]

transfoHRm, LLC; United States; Presencial; USD 28.413 - 40.467; A tiempo parcial

Ventajas ofrecidas por este puesto de trabajo

Executive-Level Mentorship

Flexibility & Autonomy

Competitive Compensation

Accelerated Skill Growth

Meaningful Consulting Support Work

Descripción de la vacante

A boutique HR consultancy is seeking a Virtual Assistant to provide administrative and operational support. You will manage the Founder's calendar, coordinate project logistics, and improve internal systems in a fully remote role. The ideal candidate has at least 2 years of experience in administrative support, strong organizational skills, and proficiency in digital tools. Competitive pay of $25/hr is offered, with flexible hours to fit your schedule.

Formación

• 2 years of experience in administrative support or similar roles.
• Experience supporting executives or small teams is preferred.
• Strong proficiency in digital productivity tools.

Responsabilidades

• Manage the Founder's calendar and scheduling.
• Maintain and improve internal systems and workflows.
• Assist in preparing client-facing materials and project logistics.
• Track deadlines and schedules for core projects.

Conocimientos

Google Workspace

Zoom

Administrative support

Project management

Attention to detail

Verbal communication

Descripción del empleo

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transfoHRm is a boutique HR consultancy that partners with high-growth, scaling organizations to build intentional, resilient & high-performing workplaces. Founded by a globally experienced CHRO and executive advisor, transfoHRm blends strategic HR leadership, organizational design, and change enablement to help companies navigate complexity, elevate leadership capability, and accelerate results. We work with CEOs, founders, and executive teams who want to scale with purpose (not chaos) – develop their leaders, and build cultures that drive performance. Our work is grounded in deep expertise across industries, global contexts, and organizational life cycles.

Role Summary

The Virtual Assistant provides administrative, operational, and project coordination support across all aspects of the business. This role ensures the smooth functioning of transfoHRm’s internal operations, client deliverables, scheduling, and communication workflows. This is a trusted, high-discretion role that contributes directly to the efficiency and quality of our consulting work.

What You Will Do

• Executive & Operational Support [40%] – Manages the Founder's calendar, including scheduling and prioritizing meetings; coordinates client calls, workshops, and project sessions; assists with inbox management, drafting follow-ups, and message routing; prepares meeting materials (agendas, notes, follow-ups, action items); and handles logistics for Founder travel to client offsites as needed.
• Internal transfoHRm Operations [40%] – Maintain and improve internal systems, standard operating procedures (SOPs), and workflows, including managing shared drives, documents, templates, and knowledge libraries. Support the development of scalable internal processes for future growth.
• Client Delivery Support [10%] – Support Client Engagements and Project Logistics: Assist in preparing client-facing materials (slides, reports, templates), manage project logistics (timelines, document gathering, packaging deliverables), conduct light research and data gathering, and help format and finalize presentations, reports, and communication drafts.
• Project Coordination & Administration [10%] – Responsible for core project management support, including tracking deadlines and schedules, managing documentation/version control, organizing digital assets and archives, and ensuring effective internal and external team coordination.

What You Will Bring

• Experience & Background – 2 years in administrative support, operations, VA work, or project. Strong proficiency in Google Workspace, Zoom, and digital productivity tools. Experience supporting executives, consultants, or small teams preferred.
• Strengths & Attributes – Highly organized with exceptional attention to detail, strong written and verbal communication, proactive, anticipatory, able to work independently, discreet, professional, and comfortable handling confidential information, adaptable, resourceful, and solution-oriented in a fast-moving environment.
• Working Style – Remote-first role with flexible work patterns, collaborative, low-ego, high-accountability environment, self-directed and able to manage multiple priorities simultaneously.

What You Will Receive

• Executive-Level Mentorship – Exposure to how a global HR executive operates, prioritizes, and manages a fast-moving consulting practice.
• Accelerated Skill Growth – Opportunities to develop stronger operational, organizational, and workflow management skills.
• Meaningful Consulting Support Work – Hands-on involvement supporting client-facing projects, deliverables, and business operations.
• Flexibility & Autonomy – Fully remote, choose-your-hours work that adapts to your schedule and preferred working style.
• Competitive Compensation – Starting hourly rate of $25/hr hourly pay, with potential for increased hours or expanded scope over time.