Remote Executive Assistant to Founder & Leadership

Embedded Shishya; United States; Remote; USD 55,000 - 75,000; Full time

Benefits offered by this job

100% REMOTE

Birthday bonus ($50)

Testimonial bonus ($200)

Entry monthly raffle ($500)

NO TRACKER

Job summary

Embedded Shishya is seeking an experienced Executive Assistant to support the founder/CEO and collaborate with the COO and President to maintain priorities, scheduling, and initiatives. The role requires proactive organization, discretion, and the ability to manage complex calendars and communications in a fast-paced wealth management environment.

You will coordinate travel, monitor executive inboxes, and maintain CRM-driven workflows while supporting client coordination and occasional personal

Qualifications

• Experience supporting senior executives, including founders/CEOs or C-suite leaders.
• Excellent calendar management, scheduling, and travel coordination capabilities.
• Strong written and verbal communication abilities with professional gatekeeping skills.
• Highly proactive, resourceful, and detail-oriented in fast-moving environments.
• Ability to manage competing priorities while maintaining confidentiality.

Responsibilities

• Executive & Administrative Support: Manage complex calendars, scheduling, and meeting coordination; coordinate domestic travel arrangements; monitor executive inboxes; delegate tasks; prioritize emails within CRM workflows; ensure deadlines and follow-ups stay on track; align with leadership.
• CRM & Workflow Management: Use Salesforce to organize tasks, create prioritized action lists, track projects and accountability items, and support cross-department workflows.
• Communication & Client Coordination: Coordinate client logistics and follow-ups; draft/respond to communications on executives' behalf; serve as a professional point of contact for clients and internal stakeholders; maintain trusted relationships.
• Social Media & Marketing Support: Post approved content on LinkedIn and company channels; use compliant posting systems; help maintain executive and company visibility online.
• Personal Assistance (Occasional): Assist with personal administrative tasks; streamline day-to-day logistics to maximize executive productivity.

Skills

C-level support

Organizational skills

Communication skills

Proactive

Detail-oriented

Discretion

Interpersonal skills

Tools

Salesforce CRM

Job description

Embedded Shishya is seeking an experienced Executive Assistant to support the founder/CEO and collaborate with the COO and President to maintain priorities, scheduling, and initiatives. The role requires proactive organization, discretion, and the ability to manage complex calendars and communications in a fast-paced wealth management environment.

You will coordinate travel, monitor executive inboxes, and maintain CRM-driven workflows while supporting client coordination and occasional personal