Remote Executive Assistant to Dual Founders – Design CAD & Ops

FreedUp; United States; Teletrabalho; USD 11 000 - 19 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Year-end bonus

Health insurance allowance

PTO + Holidays

Training and ongoing support from Freu

Resumo da oferta

FreedUp is seeking a trusted, highly organized Executive Assistant to support two founders of a design and CAD-focused firm in Texas. This remote role covers business and personal support, from inbox and finance admin to coordinating household tasks.

The position offers a monthly compensation range of 1,000–1,700 USD, depending on experience. Flexible, trust-based environment with growth opportunities.

Qualificações

• At least 3 years as an Executive Assistant, Operations Assistant or similar support role.
• Hands-on experience with finance admin: bill payments, invoicing, coordination with bookkeeping.
• Proven record of handling confidential financial and company information with discretion.
• Excellent written and spoken English (C1 or above).
• Highly organized and able to juggle two executives' requests and keep both informed.
• Proficient with Microsoft Outlook/Teams and following IT security procedures.

Responsabilidades

• Manage inboxes for both founders; triage, draft replies, and flag priorities.
• Assist with finance admin: pay bills, track invoices and deposits; coordinate with bookkeeping.
• Support HR admin: onboarding, documentation, scheduling, and related tasks.
• Coordinate CAD/production work; maintain deadlines and follow-ups.
• Manage calendars and meetings; prepare agendas and track action items.
• Coordinate household services and remote personal errands; handle online returns and orders.
• Hold weekly check-ins with each founder; adapt to their preferred communication channels.
• Create simple processes and checklists to ensure recurring work runs smoothly.

Conhecimentos

English proficiency

Highly organized

Attention to detail

Discretion/confidentiality

Microsoft 365 Outlook/Teams

Communication skills

Ferramentas

Microsoft 365 (Outlook/Teams)

Slack

Ramp

1Password

Descrição da oferta de emprego

FreedUp is seeking a trusted, highly organized Executive Assistant to support two founders of a design and CAD-focused firm in Texas. This remote role covers business and personal support, from inbox and finance admin to coordinating household tasks.

The position offers a monthly compensation range of 1,000–1,700 USD, depending on experience. Flexible, trust-based environment with growth opportunities.