Remote Executive Assistant - Business & Personal Support

FreedUp; United States; Remote; USD 11,000 - 19,000; Full time

Benefits offered by this job

Year-end bonus

Health insurance allowance

PTO + Holidays

Training and ongoing support from Freu

Job summary

FreedUp is seeking a trusted, highly organized Executive Assistant to support two founders of a design and CAD-focused firm in Texas. This remote role covers business and personal support, from inbox and finance admin to coordinating household tasks.

The position offers a monthly compensation range of 1,000–1,700 USD, depending on experience. Flexible, trust-based environment with growth opportunities.

Qualifications

• At least 3 years as an Executive Assistant, Operations Assistant or similar support role.
• Hands-on experience with finance admin: bill payments, invoicing, coordination with bookkeeping.
• Proven record of handling confidential financial and company information with discretion.
• Excellent written and spoken English (C1 or above).
• Highly organized and able to juggle two executives' requests and keep both informed.
• Proficient with Microsoft Outlook/Teams and following IT security procedures.

Responsibilities

• Manage inboxes for both founders; triage, draft replies, and flag priorities.
• Assist with finance admin: pay bills, track invoices and deposits; coordinate with bookkeeping.
• Support HR admin: onboarding, documentation, scheduling, and related tasks.
• Coordinate CAD/production work; maintain deadlines and follow-ups.
• Manage calendars and meetings; prepare agendas and track action items.
• Coordinate household services and remote personal errands; handle online returns and orders.
• Hold weekly check-ins with each founder; adapt to their preferred communication channels.
• Create simple processes and checklists to ensure recurring work runs smoothly.

Skills

English proficiency

Highly organized

Attention to detail

Discretion/confidentiality

Microsoft 365 Outlook/Teams

Communication skills

Tools

Microsoft 365 (Outlook/Teams)

Slack

Ramp

1Password

Job description

About FreedUp

FreedUp places talented Executive Assistants with founders and executives at growing US companies. We free leaders up by saving them time and effort so they can focus on the work only they can do. For our EAs, we aim to be one of the best US companies for LATAM and Filipino talent, with a supportive environment and real room to grow.

About the role

We're looking for a trustworthy, highly organized Executive Assistant to support a team who co-own a design and CAD-focused firm in Texas. They've run the business together for 15 years and are now ready to hand off the day-to-day "noise" so they can focus on leading and growing the company.

You will be one shared assistant for both founders, working toward the same business goals. Your work will span the business (inboxes, finance admin, HR, and coordinating vendors and project teams) and their personal lives (household services, bills and errands that can be handled remotely). Trust and discretion are at the heart of this role: you'll be handling sensitive financial and company information, and you'll build that trust step by step.

Compensation: 1000 to 1,700 USD per month (Depends on Experience)

Location: Remote LATAM

What you'll do
Business operations

• Manage inboxes: triage both founders' business inboxes, flag priorities, draft replies and make sure nothing gets buried.
• Support finance admin: help pay bills, track invoices and deposits, and coordinate with the firm's fractional bookkeeping and accounting team, always within clear approval rules and spending limits. These responsibilities are introduced gradually as trust is built.
• Support HR admin: help with onboarding, documentation, scheduling and other people-related tasks.
• Coordinate CAD and production work: keep communication flowing between the founders, internal staff and an outsourced production support team, tracking deadlines and follow-ups.
• Manage calendars and meetings: schedule meetings, prepare agendas and keep track of action items.

Personal support (remote)

• Coordinate household services and repairs, acting as the "dispatcher" for technicians, mobile mechanics and other providers.
• Handle online returns, orders and errands that can be managed remotely, using pickup and delivery services where needed.
• Help with personal bills and admin as trust grows.

Communication and accountability

• Hold a weekly check-in with each founder, and know which founder owns which area.
• Adapt to each founder's preferred channels, such as Microsoft Teams, Slack, email or text/iMessage.
• Build simple processes and checklists so recurring work runs smoothly and reliably.

Must-haves

• At least 3 years of experience as an Executive Assistant, Operations Assistant or in a similar support role.
• Hands-on experience with finance admin, such as bill pay, invoicing or working with a bookkeeper.
• A proven record of handling confidential financial and company information with complete discretion.
• Excellent written and spoken English (C1 or above).
• Highly organized, able to juggle requests from two executives and keep both informed.
• Proactive and reliable, with strong follow-through and attention to detail.
• Comfortable with the Microsoft ecosystem (Outlook, Teams) and following IT security procedures, including working on a company-provided laptop.
• Available during US Central Time business hours.
• Reliable high-speed internet and a quiet home office setup.

Nice-to-haves

• Experience supporting more than one executive, or business partners or spouses.
• Experience in an architecture, engineering, design or construction firm, or familiarity with CAD-based project work.
• HR admin experience, such as onboarding or employee records.
• Experience coordinating household services and personal errands remotely.
• Familiarity with Slack, Ramp and password managers such as 1Password.

• Compensation in USD
• Year-end bonus, plus other applicable bonuses
• Health insurance allowance
• PTO + Holidays
• Training and ongoing support from the FreedUp team