Remote Executive Assistant to CEO — Time & Strategy Partner

Zohorecruit; United States; Remote; USD 75,000 - 110,000; Full time

Benefits offered by this job

Remote work

Two company-wide breaks

Paid time off

SEP IRA retirement

Professional development stipend $500

Job summary

ThriveAxis is seeking an Executive Assistant to the CEO for a fully remote role serving the Vancouver/Portland area. You will shield the CEO's time, manage calendars, and coordinate external engagements to ensure the CEO concentrates on clients, strategy, and thought leadership.

You will triage the inbox, draft executive communications, and maintain a single source of truth in ClickUp, while coordinating travel and meeting briefs to keep the CEO prepared and aligned with priorities.

Qualifications

• 5+ years supporting a CEO, founder, or senior executive, with full ownership of calendar and inbox.
• Proven ability to write in an executive's voice. Your work goes out under the CEO's name without proofreading.
• Experience running logistics for speaking engagements, conferences, travel, and board or committee work
• A track record of accuracy. Dates, links, and names are right the first time
• Sound judgment about what needs the CEO, what to delegate, and what to decline
• Discretion with confidential client, personnel, and business information; comfortable with LastPass
• Proficiency with Google Workspace, Slack, and a project management platform such as ClickUp
• Daily use of AI tools to draft, summarize, and research, plus the judgment to check what they produce
• Able to work remotely within the Pacific Time Zone and commute periodically to in-person team meetings in Vancouver, WA

Responsibilities

• Own CEO calendar and protect time for priorities, with buffers for travel and prep.
• Triage the inbox daily and consolidate into a single decision queue.
• Manage external engagements from first contact through post-event follow-up.
• Track board, membership, and committee commitments with deadlines.
• Deliver meeting briefs and travel itineraries well in advance.
• Capture commitments after meetings, route quickly, and close delegated items.
• Maintain ClickUp as the source of truth and post daily Slack updates; participate in KPI reviews.

Skills

Executive support

Calendar management

Inbox management

Written communications

Discretion

Cross-functional coordination

AI drafting

Tools

Google Workspace

Slack

ClickUp

Job description

ThriveAxis is seeking an Executive Assistant to the CEO for a fully remote role serving the Vancouver/Portland area. You will shield the CEO's time, manage calendars, and coordinate external engagements to ensure the CEO concentrates on clients, strategy, and thought leadership.

You will triage the inbox, draft executive communications, and maintain a single source of truth in ClickUp, while coordinating travel and meeting briefs to keep the CEO prepared and aligned with priorities.