Remote Executive Assistant & Operations Coordinator

Socket.dev; United States; Remote; USD 25,000 - 39,000; Part time

Benefits offered by this job

Flexible schedule

Remote work

Potential to scale hours

Job summary

Socket.dev is seeking a highly organized, reliable Virtual Assistant to support the CEO of an Australian Financial Consulting Business. This remote, part-time role (~20 hours/week) focuses on administrative and operational tasks, data entry, and coordination with AI-driven workflows.

You will adapt to the CEO's processes and work independently in a fast-paced environment. Responsibilities include managing the CEO's ClickUp task pipeline, scheduling, data entry in Xero, and coordinating

Qualifications

• Proven experience in virtual or executive assistance.
• Hands-on experience with ClickUp for task management.
• High accuracy data entry and validation.
• Experience with Xero is a plus, willingness to learn.
• Comfort with AI agents and AI-driven workflows.

Responsibilities

• Own and manage the CEO's task pipeline in ClickUp - track deadlines, update statuses, follow up on items, flag risks.
• Handle day-to-day administrative coordination - scheduling, reminders, follow-ups, general support.
• Maintain organised records, documents, and spreadsheets across Google Workspace and other systems.
• Perform data entry and data validation in Xero - enter data accurately, spot errors, flag issues.
• Communicate with AI agents, following direction on engagement timing.
• Assist with client-related admin - gather information, prepare documents, coordinate follow-ups.
• Learn and follow the CEO's processes rather than applying old approaches.

Skills

Data entry

Organizational skills

Written & verbal communication

Independent work

Learning quickly

English proficiency

Tools

ClickUp

Xero

Job description

Socket.dev is seeking a highly organized, reliable Virtual Assistant to support the CEO of an Australian Financial Consulting Business. This remote, part-time role (~20 hours/week) focuses on administrative and operational tasks, data entry, and coordination with AI-driven workflows.

You will adapt to the CEO's processes and work independently in a fast-paced environment. Responsibilities include managing the CEO's ClickUp task pipeline, scheduling, data entry in Xero, and coordinating