Executive Assistant to CEO — Remote & AI-Driven Strategy

Frontline Wildfire Defense; United States; Remote; USD 125,000 - 150,000; Full time

Benefits offered by this job

Medical, Dental, Vision Insurance

401(k) retirement plan

Flexible time off

Paid holidays

Work-from-home stipend

Remote-first

Onsite occasional in Jackson WY

Company-provided equipment

Job summary

Frontline Wildfire Defense is seeking an Executive Assistant to support the CEO in a remote, time-zone constrained role. Approximately 75% of duties will involve corporate tasks and 25% personal or other business functions, requiring high discretion and efficiency.

Responsibilities include managing complex calendars across time zones, preparing materials, coordinating travel, and driving projects end-to-end with AI-assisted tools while preserving the CEO’s voice and priorities.

Qualifications

• Minimum 5 years of experience assisting C-level and senior executives.
• Bachelor’s degree required; MBA or Master’s is a plus.
• Excellent organizational, time-management, and multitasking skills.

Responsibilities

• Support the CEO with executive and administrative functions.
• Act as right-hand to the CEO, aligning with goals and priorities.
• Maintain real-time awareness of priorities, schedule, relationships, and values.
• Create and manage executive dashboards, presentations, and case studies.

Skills

Executive support

Communication

Time management

Discretion

Ambiguity handling

AI tools usage

Calendar management

Education

Bachelor’s degree

MBA or Master’s degree

Tools

Google Workspace

Slack

Microsoft Office Suite

Power BI

Outlook

Job description

Frontline Wildfire Defense is seeking an Executive Assistant to support the CEO in a remote, time-zone constrained role. Approximately 75% of duties will involve corporate tasks and 25% personal or other business functions, requiring high discretion and efficiency.

Responsibilities include managing complex calendars across time zones, preparing materials, coordinating travel, and driving projects end-to-end with AI-assisted tools while preserving the CEO’s voice and priorities.