Executive Administrative Assistant

Knexus Research Corporation; Vienna (VA); Hybrid; USD 70,000 - 110,000; Full time

Job summary

Knexus is seeking an Executive Assistant to support the CEO in a fast-paced environment. This role focuses on heavy calendar management, travel coordination, and executive meeting prep, acting as a force multiplier for leadership bandwidth.

The position reports to the CEO and involves coordinating with program, capture, finance, HR, and security teams to prevent fire drills and keep deadlines on track. Remote option within continental U.S. with hybrid expectations.

Qualifications

• Bachelor's degree or equivalent experience in business administration, communications, or a related field.
• 5+ years of progressive experience supporting a CEO, founder, general manager, or similarly demanding executive.
• Strong attention to detail, organization, and the ability to shift between high-level prep and routine follow-through.
• Exceptional written communication skills with the ability to draft concise briefs.
• Proficiency with Google Workspace, Microsoft 365, and DocuSign.
• U.S. citizen and eligible to obtain a U.S. government security clearance (Secret).

Responsibilities

• Own the CEO's calendar, scheduling, and travel logistics, protecting focus time.
• Manage the CEO's inbox and correspondence, drafting communications in the CEO's voice.
• Prepare briefings, agendas, talking points, and follow-up notes for meetings.
• Track decisions, owners, and deadlines across the leadership team.
• Coordinate logistical planning for offsites, visits, and Washington, D.C.-area meetings.
• Handle confidential company material with discretion, including financials and personnel issues.
• Build lightweight systems for the leadership team, like trackers and briefing templates.
• Serve as a bridge between executive workflows and core company functions.

Skills

Executive support

Attention to detail

Written communication

Time management

Education

Bachelor's degree or equivalent experience in business administration, communications, or a related field

Tools

Google Workspace

Microsoft 365

DocuSign

Job description

KNEXUS Executive Assistant to the CEO

Remote (continental U.S.), hours aligned to Eastern Time. Preference for the Washington, D.C. metro area. HQ: Vienna, VA. Hybrid work 2 days in office weekly

Overview

Knexus is seeking a highly organized, proactive, and detail-oriented Executive Assistant to serve as the key operating partner to our CEO. This role is responsible for heavy calendar management, travel coordination, executive meeting preparation, and day-to-day business administrative workflows. The ideal candidate thrives in a fast-paced environment, balances strategic preparation with execution, and acts as a force multiplier for executive bandwidth. This position reports directly to the Chief Executive Officer.

Responsibilities

• Own the CEO's calendar, scheduling, and travel logistics, prioritizing to protect focus time and create daily operational buffers
• Manage the CEO's inbox, inbound requests, and correspondence, drafting communications in the CEO's voice and filtering items that require escalating
• Prepare briefings, agendas, talking points, and follow-up notes for customer meetings, internal leadership sessions, board/investor meetings, and partner discussions
• Track decisions, project owners, and deadlines across the leadership team to drive seamless operational follow-through
• Coordinate logistical planning for corporate offsites, customer visits, industry events, and periodic Washington, D.C.-area meetings
• Handle sensitive and confidential company material with the utmost discretion, including financials, personnel issues, deal discussions, and clearance data
• Build and maintain lightweight, practical systems for the leadership team, such as shared trackers, meeting cadences, and briefing templates
• Act as an administrative bridge between executive workflows and core company functions (program, capture, finance, HR, security) to ensure key deadlines do not turn into fire drills

Qualifications

• Bachelor's degree or equivalent experience in business administration, communications, or a related field
• 5+ years of progressive experience supporting a CEO, founder, general manager, or similarly demanding executive-ideally in a fast-changing, small to mid-sized organization
• Strong attention to detail, organization, and the ability to seamlessly shift between high-level prep and routine administrative follow-through
• Exceptional written communication skills with the ability to turn messy email threads into concise, actionable briefs
• Proficiency with digital workplace tools including Google Workspace, Microsoft 365, and electronic signature systems (e.g., DocuSign)
• You must be a U.S. citizen and eligible to obtain a U.S. government security clearance (Secret).

About Knexus

At Knexus, we are at the forefront of AI development for the government, with a mission to revolutionize how the government serves its citizens. As a pioneer in the field, we've spent nearly two decades pushing the boundaries of what is possible with artificial intelligence. Our work has a direct, mission-driven impact, and we believe that our innovative ideas help us stay ahead of the curve. Our partnership with Google Cloud gives our team unparalleled access to the latest tools and expertise.