Remote Executive Assistant & Operations Backbone

AutomateNexus LLC; Seattle (WA); Remote; USD 55,104 - 82,656; Part time

Job summary

AutomateNexus LLC in Seattle, WA is seeking an experienced Executive Assistant to support our leadership as a reliable operational backbone. You will manage complex calendars, coordinate client and partner meetings, and handle confidential information with discretion.

This role emphasizes proactive organization, strong communication, and a willingness to automate administrative tasks using our tools. Remote work is supported for this contract position, with opportunities to streamline workflows

Qualifications

• 3+ years of EA or similar admin experience.
• Excellent organizational skills and attention to detail.
• Strong written and verbal communication.
• Proficiency with productivity tools.
• Ability to manage multiple priorities in a fast-paced environment.
• Discretion with confidential information.
• Remote work capability and self-management.
• Experience in startup, tech, or consulting.
• Familiarity with automation tools and project management platforms.

Responsibilities

• Manage complex calendars and schedule internal/external meetings.
• Schedule client calls, partner meetings, and team events.
• Anticipate conflicts and resolve scheduling challenges.
• Prepare daily/weekly briefings on upcoming commitments.
• Act as communication hub between leadership, team and stakeholders.
• Draft and manage email correspondence for leadership.
• Coordinate with clients, vendors, and partners professionally.
• Handle confidential information with discretion.
• Prepare meeting agendas, presentations, and materials.
• Arrange travel, expenses and reimbursements.
• Maintain organized files and records; support events.
• Identify automation opportunities and document SOPs.
• Streamline workflows and support special projects as needed.

Skills

Organizational skills

Communication

Proactive mindset

Time management

Discretion

Remote work

Startup experience

Automation familiarity

Tools

Google Workspace

Microsoft 365

Notion

Slack

Zapier

Make

Asana

Monday.com

ClickUp

Job description

AutomateNexus LLC in Seattle, WA is seeking an experienced Executive Assistant to support our leadership as a reliable operational backbone. You will manage complex calendars, coordinate client and partner meetings, and handle confidential information with discretion.

This role emphasizes proactive organization, strong communication, and a willingness to automate administrative tasks using our tools. Remote work is supported for this contract position, with opportunities to streamline workflows