Remote Executive Assistant to CEO | Scheduling & Communications

Castle View Personnel; Ohio; Remote; USD 48,000 - 58,000; Full time

Job summary

Castle View Personnel is seeking an experienced Executive Assistant to provide high‑level support to the CEO and management. The role coordinates senior leadership communications, priorities and commitments across the organisation.

The successful candidate will manage complex diaries, prepare briefing materials and draft executive communications, while supporting quarterly reporting and ensuring timely submissions.

Qualifications

• Significant experience in a PA, Executive Assistant or senior administrative support role.
• Experience managing multiple priorities within a fast-paced environment.
• Experience building working relationships across different teams, functions or stakeholder groups.
• Experience supporting senior leaders and managing confidential information.

Responsibilities

• Manage complex diaries, schedules and competing CEO priorities.
• Oversee inboxes, triage correspondence and ensure timely responses.
• Prepare briefing documents, reports and meeting materials.
• Draft and review communications for the senior leadership team.
• Support quarterly reporting processes and ensure timely submissions.

Skills

Executive support

Multitasking

Stakeholder management

Confidentiality

Organisational skills

Decision making

Communication

Attention to detail

Tools

Microsoft 365

Canva

Job description

Castle View Personnel is seeking an experienced Executive Assistant to provide high‑level support to the CEO and management. The role coordinates senior leadership communications, priorities and commitments across the organisation.

The successful candidate will manage complex diaries, prepare briefing materials and draft executive communications, while supporting quarterly reporting and ensuring timely submissions.