Remote Executive Assistant to CEO & Board | HR & Ops

4 Corner Resources; Virginia; Remote; USD 65,000 - 90,000; Full time

Job summary

4 Corner Resources is seeking an Executive Assistant to provide high-level support to the CEO and Leadership Team. The role focuses on HR coordination, board governance tasks, and confidential administrative duties in a Southeast remote setting.

The ideal candidate has 5–7 years of executive support experience, strong discretion, and exceptional organizational and communications skills. Experience with HR processes and MS Teams is a plus, with Virginia or nearby states preferred.

Qualifications

• 5–7 years of administrative experience, including EA experience reporting to C-suite leadership.
• Experience supporting HR functions such as recruiting coordination, onboarding, HR records, or benefits administration.
• Strong discretion and ability to handle confidential information.
• Excellent organizational, analytical, written and verbal communication skills.
• Ability to manage multiple competing priorities and work independently.

Responsibilities

• Provide high-level executive and administrative support to the CEO and Leadership Team.
• Review correspondence from federal/state agencies, hospitals, and stakeholders; route and track deadlines on contracts.
• Coordinate Board of Directors functions and meetings; act as point of contact for Board members.
• Research background information for executive communications, reports, and meetings.
• Prepare, format, proofread, and edit agendas, minutes, reports, and RFP materials.
• Record and distribute minutes for all-team, leadership, Board, and federal contract representative meetings.
• Communicate professionally with federal officials, customers, and external partners.
• Maintain organized files and up-to-date organizational charts; manage Leadership Team calendars and Teams meetings.
• Coordinate travel and meeting attendance for Leadership Team and Board members.
• Support recruitment administration: post openings, schedule interviews, communicate with candidates, and track steps.
• Coordinate onboarding and offboarding, including forms, background checks, training, and equipment requests.
• Maintain confidential HR records and routine HR reports; assist with benefits administration.
• Support HR communications, recognition activities, and performance cycle logistics.
• Flag conflicting deadlines and priorities with leadership; provide timely status updates.

Skills

Executive support

Calendar management

HR coordination

Discretion

Communication

Multitasking

MS Office

Education

Bachelor's degree preferred

Tools

Microsoft Teams

Paylocity

HRIS/ATS familiarity

Job description

4 Corner Resources is seeking an Executive Assistant to provide high-level support to the CEO and Leadership Team. The role focuses on HR coordination, board governance tasks, and confidential administrative duties in a Southeast remote setting.

The ideal candidate has 5–7 years of executive support experience, strong discretion, and exceptional organizational and communications skills. Experience with HR processes and MS Teams is a plus, with Virginia or nearby states preferred.