Remote Executive Assistant to CEO & ELT

Sirva; Oakbrook Terrace (IL); Remote; USD 85,000 - 100,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401(k)

FSA/HSA

Employer HSA Match

Life & Disability Insurance

Paid Time Off

Volunteer Time Off

ID Theft Protection Plan

Job summary

Sirva seeks an Executive Assistant to provide high-level support to the CEO and Executive Leadership Team. You will manage calendars, communications, travel, meetings, and key initiatives across multiple regions, ensuring confidentiality and proactive prioritization.

You will coordinate board and leadership meetings, prepare materials, and draft presentations. Strong organizational skills, judgment, discretion, and independent work in a fast-paced global environment are essential.

Qualifications

• 5-7+ years of executive administrative support, including direct support of C-suite or senior leadership.
• Experience in a global organization is preferred.
• Advanced proficiency with Microsoft 365 apps and collaboration tools.

Responsibilities

• Support and coordinate daily executive tasks to keep leaders organized and efficient.
• Manage calendars, communications, meetings, and travel across regions/time zones.
• Prepare, plan, and coordinate board/leadership meetings and materials.
• Draft and edit presentations and briefing materials for internal/external audiences.
• Handle confidential information with discretion and build trusted relationships with executives.

Skills

Executive support

C-suite support

Microsoft 365

Calendar management

Travel coordination

Board meeting support

Discretion & confidentiality

Project management

Education

Bachelor/Associate degree preferred

Tools

Microsoft 365 suite

Outlook

Teams

SharePoint

PowerPoint

Job description

Sirva seeks an Executive Assistant to provide high-level support to the CEO and Executive Leadership Team. You will manage calendars, communications, travel, meetings, and key initiatives across multiple regions, ensuring confidentiality and proactive prioritization.

You will coordinate board and leadership meetings, prepare materials, and draft presentations. Strong organizational skills, judgment, discretion, and independent work in a fast-paced global environment are essential.