Remote Executive Assistant to CEO — Events & Communications

Barry-Wehmiller Companies Inc.; Clayton (MO); On-site; USD 60,000 - 90,000; Full time

Job summary

Afinitas, headquartered in St. Louis, Missouri, seeks an Executive Assistant to support a remote-based CEO and HQ executive team. You will collaborate with functional teams on internal communications, event coordination, and program support to reinforce company culture and values.

Responsibilities include calendar management, travel planning, newsletter production, and creating concise communications. The role emphasizes confidentiality, organization, and cross-team collaboration.

Qualifications

• Associates Degree in Business, Communications, Marketing, English or related field preferred.
• Experience in executive support or similar corporate environment.
• Ability to handle confidential materials and build trust with stakeholders.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple tasks and adapt to shifting priorities.
• Positive, proactive problem-solver mindset.
• Proficiency with MS Office, Teams and SharePoint; strong PowerPoint/Canva skills.
• US work authorization required.

Responsibilities

• Provide calendar management for the CEO and executive team.
• Coordinate internal/external events and stakeholder engagement.
• Create, translate, and distribute company newsletters with content highlighting culture and People & Culture efforts.
• Develop clear, concise communications and collateral aligned with company tone.
• Collaborate with People and IT to leverage internal communications tools.
• Manage internal branding programs and branded materials
• Coordinate domestic and international travel for the CEO
• Support onboarding of new team members at the St. Louis office
• Ship documents and marketing materials as needed
• Field calls and route requests to appropriate teams
• Collaborate with other Executive and Administrative Assistants on projects
• Maintain awareness of best practices in written/visual communications

Skills

Calendar management

Executive support

MS Office

PowerPoint

SharePoint

Microsoft Teams

Canva

Event planning

Communication

Education

Associate's Degree in Business

Tools

MS Office

SharePoint

Microsoft Teams

Job description

Afinitas, headquartered in St. Louis, Missouri, seeks an Executive Assistant to support a remote-based CEO and HQ executive team. You will collaborate with functional teams on internal communications, event coordination, and program support to reinforce company culture and values.

Responsibilities include calendar management, travel planning, newsletter production, and creating concise communications. The role emphasizes confidentiality, organization, and cross-team collaboration.