Remote Executive Assistant to CEO (EST Hours)

Collective Residential; United States; Remote; USD 28,000 - 33,000; Full time

Benefits offered by this job

Remote work

Job summary

Collective Residential is seeking a seasoned Virtual Executive Assistant to support the CEO across multiple companies. This remote role requires EST hours, exceptional scheduling, travel coordination, and proactive problem-solving in a fast-paced environment.

You will manage confidential information, handle multi-time-zone calendars, and support board preparations while adapting to shifting priorities and leveraging AI tools to boost efficiency.

Qualifications

• 5+ years as an Executive Assistant, with at least 2 years supporting C-level executives in a fast-paced environment.
• Fluent in English with excellent written and verbal communication skills and a neutral accent.
• Ability to manage complex schedules, travel, and events with precision.
• Highly proactive, detail-oriented, and comfortable adopting new systems and AI solutions to increase productivity.

Responsibilities

• Manage complex scheduling across multiple time zones.
• Coordinate domestic and international travel arrangements.
• Support leadership meetings, board sessions, and special projects.
• Anticipate CEO needs and resolve issues proactively.
• Provide day-to-day administrative support including email management and document preparation.
• Maintain strict confidentiality for sensitive information.
• Act as a liaison between the CEO and internal/external stakeholders.
• Adapt across multiple companies and priorities with professionalism.
• Provide support for personal travel, meetings and errands.
• Be available evenings or weekends for urgent CEO support.
• Utilize technology and AI tools to improve efficiency.

Skills

Executive support

Scheduling

Travel coordination

Communication

Tech-savvy

AI tools

Tools

AI tools

Job description

Collective Residential is seeking a seasoned Virtual Executive Assistant to support the CEO across multiple companies. This remote role requires EST hours, exceptional scheduling, travel coordination, and proactive problem-solving in a fast-paced environment.

You will manage confidential information, handle multi-time-zone calendars, and support board preparations while adapting to shifting priorities and leveraging AI tools to boost efficiency.