Remote Executive Assistant to CEO & COO

PayNearMe, Inc.; United States; Remote; USD 55,000 - 58,000; Full time

Benefits offered by this job

Stock options

Phone/internet stipend

WFH equipment stipend

Equipment reimbursements

Job summary

PayNearMe is seeking a highly organized, proactive Executive Assistant to support the CEO and COO in the San Francisco Bay Area. This remote, six-month assignment provides hands-on training and a structured handoff, helping you manage calendars, inboxes, travel, meetings, and commitments with discretion.

The ideal candidate thrives in a distributed organization, works independently, and aligns with Pacific Time core hours.

Qualifications

• Proven experience supporting multiple senior executives, including CEO/COO.
• Exceptional calendar management and prioritization.
• Experience managing executive correspondence, travel, and expenses.
• Experience coordinating leadership meetings, off-sites, and confidential materials.
• Strong written and verbal communication with notes and action-item tracking.

Responsibilities

• Manage complex calendars for CEO and COO, prioritize requests, resolve conflicts, and protect focus time.
• Triage executive inboxes, route responses, track outstanding requests, and coordinate follow-ups.
• Coordinate travel, flights, accommodations, ground transport, and itineraries; adjust as needed.
• Prepare and submit expense reports; liaise with Finance per policy.
• Coordinate contract signatures with Legal; ensure approvals and signed copies.
• Support special projects with resource coordination, deadlines, and follow-ups.
• Plan internal and external meetings; handle logistics, materials, and videoconferencing.
• Prepare agendas, notes, and materials; maintain confidential records and board materials.
• Collaborate with People, Finance, Legal, IT to ensure smooth meetings and events.

Skills

Calendar management

Executive support

Travel coordination

Expense reporting

Written communication

Discretion

Independence in remote work

Time management

Tools

Google Workspace

Video conferencing

Electronic signatures

Job description

PayNearMe is seeking a highly organized, proactive Executive Assistant to support the CEO and COO in the San Francisco Bay Area. This remote, six-month assignment provides hands-on training and a structured handoff, helping you manage calendars, inboxes, travel, meetings, and commitments with discretion.

The ideal candidate thrives in a distributed organization, works independently, and aligns with Pacific Time core hours.