Executive Assistant (Temp 6-Month)

PayNearMe, Inc.; United States; Remote; USD 55,000 - 58,000; Full time

Benefits offered by this job

Stock options

Phone/internet stipend

WFH equipment stipend

Equipment reimbursements

Job summary

PayNearMe is seeking a highly organized, proactive Executive Assistant to support the CEO and COO in the San Francisco Bay Area. This remote, six-month assignment provides hands-on training and a structured handoff, helping you manage calendars, inboxes, travel, meetings, and commitments with discretion.

The ideal candidate thrives in a distributed organization, works independently, and aligns with Pacific Time core hours.

Qualifications

• Proven experience supporting multiple senior executives, including CEO/COO.
• Exceptional calendar management and prioritization.
• Experience managing executive correspondence, travel, and expenses.
• Experience coordinating leadership meetings, off-sites, and confidential materials.
• Strong written and verbal communication with notes and action-item tracking.

Responsibilities

• Manage complex calendars for CEO and COO, prioritize requests, resolve conflicts, and protect focus time.
• Triage executive inboxes, route responses, track outstanding requests, and coordinate follow-ups.
• Coordinate travel, flights, accommodations, ground transport, and itineraries; adjust as needed.
• Prepare and submit expense reports; liaise with Finance per policy.
• Coordinate contract signatures with Legal; ensure approvals and signed copies.
• Support special projects with resource coordination, deadlines, and follow-ups.
• Plan internal and external meetings; handle logistics, materials, and videoconferencing.
• Prepare agendas, notes, and materials; maintain confidential records and board materials.
• Collaborate with People, Finance, Legal, IT to ensure smooth meetings and events.

Skills

Calendar management

Executive support

Travel coordination

Expense reporting

Written communication

Discretion

Independence in remote work

Time management

Tools

Google Workspace

Video conferencing

Electronic signatures

Job description

At PayNearMe, we’re on a mission to make paying and getting paid as simple as possible. We build innovative technology that transforms the way businesses and their customers experience payments. Our industry-leading platform, PayXM™, is the first of its kind—designed to manage the entire payment experience from start to finish. Every click, swipe or tap is seamless, fast and secure, helping non-commerce businesses boost customer satisfaction, accelerate payments, and reduce costs.

Our single platform handles it all: cards, ACH, digital wallets such as PayPal, Venmo, Cash App Pay, Apple Pay and Google Pay, and even cash at more than 62,000 retail locations nationwide. Today, thousands of businesses across consumer lending, iGaming and online sports betting, property management, and tolling trust PayNearMe to deliver a payment experience that drives real results.

In September 2025, we raised a $50 million Series E funding round to accelerate our growth.

We’re a team of 300+ employees across 41 states, headquartered in Silicon Valley with satellite offices in Dallas, TX and Holmdel, NJ.

Join us and be part of a team that’s shaping the future of payments—one experience at a time.

PayNearMe is seeking a highly organized, proactive Executive Assistant to support our Chief Executive Officer and Chief Operating Officer, both based in the San Francisco Bay Area. This remote, six-month temporary role will provide coverage during a planned parental leave. You will receive hands‑on training and a structured handoff from the current Executive Assistant before their leave begins, helping you build familiarity with the executives, priorities, and workflows.

You will help our CEO and COO stay focused on their priorities by managing their calendars and inboxes, coordinating travel and meetings, and keeping commitments and follow‑up actions on track. You will work closely with the executive team, board members, internal partners, and external stakeholders, handling sensitive information with discretion and sound judgment.

The ideal candidate is resourceful, calm under pressure, and comfortable working independently in a distributed organization. This role requires availability aligned with the executives’ core working hours in Pacific Time.

Responsibilities

Executive Support

• Manage complex calendars for the CEO and COO, prioritizing requests, resolving conflicts, protecting focus time, and coordinating across time zones.
• Triage executive inboxes, identify urgent messages and decisions, organize correspondence, and draft or route responses as appropriate. Track outstanding requests to ensure timely follow-through.
• Coordinate business travel, including flights, accommodations, ground transportation, and detailed itineraries. Manage changes and communicate updates promptly.
• Prepare and submit executive expense reports, organize receipts, and resolve questions with Finance in accordance with company policies.
• Coordinate contract signatures with Legal and internal stakeholders, confirm required approvals before routing documents to authorized signers, track completion, and ensure executed copies reach the appropriate owners.
• Support special projects by coordinating resources, tracking deadlines, and following up on commitments.

Meeting and Event Coordination

• Coordinate small to medium‑size internal and external meetings, including scheduling, attendee communications, materials, video conferencing, and logistics.
• Plan and coordinate executive off‑sites, leadership off‑sites, and board meetings, including timelines, venues, travel, accommodations, vendors, meeting materials, and on‑site logistics as applicable.
• Partner with the CEO and COO to set agendas for executive staff meetings held twice weekly. Gather agenda items, distribute materials in advance, take notes, document decisions and action items, and follow up with owners.
• Prepare and distribute agendas, presentations, and supporting documents. Maintain organized, access‑controlled meeting records and confidential board materials.
• Partner with People, Finance, Legal, IT, and other teams to ensure meetings and events run smoothly.

Requirements

• Proven experience supporting multiple senior executives, with experience supporting a CEO or COO preferred.
• Exceptional calendar management, organization, prioritization, and attention to detail.
• Experience managing executive correspondence, business travel, and expense reporting.
• Experience coordinating leadership meetings, off‑sites, and confidential executive or board materials.
• Strong written and verbal communication skills, including clear meeting notes and action‑item tracking.
• Unquestionable integrity and the judgment to handle sensitive business, financial, and personnel information with discretion.
• Proficiency with Google Workspace, calendaring tools, video conferencing, and electronic signature platforms.
• Ability to work independently in a remote environment, anticipate needs, adapt to changing priorities, and build effective relationships.
• Availability to support Pacific Time working hours and commit to the full six‑month assignment.
• You bring confidence, resourcefulness, and warmth to your work. You know when to act independently and when to seek guidance, and you follow through so executives and their teams can rely on you.

The annual base salary range for this role represents PayNearMe's good‑faith estimate of the base salary it reasonably expects to offer for this position at the time of hire. Actual compensation may vary based on factors including the candidate's experience, qualifications, skills, and work location. PayNearMe may offer compensation outside of this range in certain circumstances. This position will remain posted until filled.

$55 - $58 USD

Why Join Us?:

• Competitive salary and benefits with growth‑company options grant
• Fast‑ paced and professional work culture
• Stock options with standard startup vesting - 1 year cliff; 4 years total
• $50 monthly communication expense stipend to go towards your phone/internet bill
• $250 stipend to enhance your WFH setup
• Reimbursement for peripheral equipment: monitor (up to $400), keyboard and mouse (up to $200)
• Premium medical benefits including vision and dental (100% coverage for employees)
• Company‑sponsored life and disability insurance
• Paid parental bonding leave
• Paid sick leave, jury duty, bereavement
• 401k plan
• Flexible Time Off (our team members typically take off ~3-4 weeks per year)

PayNearMe strives to create a workplace where all employees thrive. Our core values represent who we are today and we take pride in the way we work with each other as well as with our stakeholders.

We’re in thistogethertodo the right thing. We deliverreal resultswe are proud of while remainingrespectful,transparent, andflexible.

PayNearMe is an equal opportunity employer. We are diligently and thoughtfully working towards cultivating a diverse workforce which in turn, enhances our products and services for the communities we serve. Applicants who represent all backgrounds are strongly encouraged to apply.