Remote Executive Assistant to CEO & COO

Rivia Mind

Orangeburg (SC)

Remote

USD 42,000 - 64,000

Full time

13 days ago

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Benefits offered by this job

Annual holidays + 7 extra paid days

Flexible Benefit Reimbursement

Medical, dental, and vision insurance

Referral bonus potential

Job summary

Rivia Mind, a psychiatry-led mental health practice, seeks an Administrative Assistant to support the CEO/COO. You will manage complex calendars, coordinate meetings and travel, prepare documents, and drive strategic initiatives with discretion.

Ideal candidates have 2+ years of admin experience, comfort with virtual C-Suite support, and proficiency in Google Suite, Monday.com, Salesforce, and EHR/EMR systems. Remote, full-time with comprehensive benefits.

Qualifications

Bachelor's Degree required.
Minimum 2 years of administrative support experience.
Experience handling confidential tasks.
Comfortable supporting C-Suite members remotely.
Proficient with Google Suite and enterprise platforms.

Responsibilities

Manage calendar for COO and CEO, schedule internal/external meetings and domestic travel.
Plan company-wide meetings and leadership travel requests.
Prepare and edit documents, presentations, and reports for meetings.
Own meeting coordination with agendas, notes, decisions, and actions.
Screen requests, draft executive responses when appropriate.
Assist with expense tracking and reimbursement for executives.
Plan and track special projects led by COO/CEO.
Help executives manage time for high-priority initiatives.
Maintain confidentiality of clinical, People Ops, and business info.
Support data integrity and admin tasks in Google, Salesforce, and Monday.
Coordinate event logistics for in-person/virtual events; support client engagement.
Deliver high-level customer service as primary contact for external contacts.