Remote Executive Assistant to C-Suite & Travel Coordinator

Automatic Data Processing, Inc.; Springdale (AR); Remote; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical, dental and vision insurance

PTO after 90 days

Paid holidays

Voluntary benefits

Remote work environment

Company events

Job summary

TRS Healthcare in Northwest Arkansas seeks an experienced Executive Assistant to deliver high-level support to our CEO, CFO, CRO, and CGO. This fully remote role requires residing in Northwest Arkansas and availability for in-person meetings and events as needed.

The successful candidate will manage calendars, arrange travel, prepare materials, and coordinate executive events. A proactive, discreet, highly organized professional is essential to keep leaders focused and prepared.

Qualifications

• 5+ years of Executive Assistant or senior-level administrative experience.
• Experience supporting C-suite or senior leaders; multiple executives preferred.
• Significant experience coordinating executive travel and complex itineraries.
• Hands-on experience planning corporate events, leadership meetings, offsites or conferences.
• Exceptional organizational skills, attention to detail and follow-through.
• Excellent written and verbal communication skills.

Responsibilities

• Provide high-level administrative support to the CEO, CFO, CRO and CGO.
• Manage complex calendars, scheduling priorities and meeting coordination across multiple executives.
• Coordinate frequent executive travel, including flights, hotels, transportation and detailed itineraries.
• Plan and coordinate Executive Team meetings, leadership offsites, company events and other in-person gatherings.
• Coordinate venues, catering, accommodations and other event logistics.
• Prepare agendas, meeting materials, presentations and other supporting documents.
• Attend key meetings, take detailed notes, document decisions and action items, and coordinate follow-up.
• Manage last-minute travel and scheduling changes and proactively troubleshoot issues.
• Organize and maintain Executive Team documents, meeting materials and other important information.
• Coordinate expense reports and other executive administrative needs.
• Communicate professionally with internal leaders, employees, vendors and external partners on behalf of executives.
• Anticipate the needs of the Executive Team and proactively identify solutions.
• Support special projects and other Executive Team priorities as needed.

Skills

Calendar management

Executive support

Travel coordination

Event planning

Confidentiality

Tools

Microsoft Outlook

Microsoft Teams

Microsoft Word

Microsoft Excel

PowerPoint

Job description

TRS Healthcare in Northwest Arkansas seeks an experienced Executive Assistant to deliver high-level support to our CEO, CFO, CRO, and CGO. This fully remote role requires residing in Northwest Arkansas and availability for in-person meetings and events as needed.

The successful candidate will manage calendars, arrange travel, prepare materials, and coordinate executive events. A proactive, discreet, highly organized professional is essential to keep leaders focused and prepared.