Remote Executive Assistant & Special Projects Lead

Parallel; Tampa (FL); Hybrid; USD 70,000 - 80,000; Full time

Benefits offered by this job

Full medical/vision/dental

401k with company match

Paid time off

Tuition Reimbursement

Pet Insurance

Job summary

Parallel is seeking an Executive Assistant & Special Projects Manager to support the Executive Leadership Team. This remote, hybrid role requires coordinating calendars, leading strategic initiatives, and managing cross-functional projects across enterprise priorities.

The ideal candidate has 5–10+ years in executive support or related fields, strong business acumen, and excellent organizational skills. East Coast hours are required; compensation ranges from 70k to 80k annually with solid

Qualifications

• 5–10+ years of experience in executive support, consulting, business operations, or project management.
• Experience supporting multiple senior executives or leadership teams in a fast-paced environment.
• Strong business acumen with the ability to understand financial and operational drivers.
• Exceptional organizational and time management skills with strong attention to detail.
• Advanced proficiency in Microsoft Office (PowerPoint, Excel, Outlook) and collaboration tools.

Responsibilities

• Provide high-level executive support across ELT members, including calendar management, scheduling, and prioritization of time.
• Coordinate materials for key meetings (ELT, Board, Special Committee, cross-functional leadership forums).
• Manage inbound requests and communications, aligning with enterprise priorities.
• Draft and refine executive communications on behalf of ELT members.
• Coordinate complex travel and executive-level engagements.
• Own enterprise operating rhythms with weekly ELT meetings, monthly reviews, and quarterly planning cycles.

Skills

Executive support

Project management

Business operations

Stakeholder management

Microsoft Office

Education

High School Diploma

Tools

Microsoft Office Suite

Job description

Parallel is seeking an Executive Assistant & Special Projects Manager to support the Executive Leadership Team. This remote, hybrid role requires coordinating calendars, leading strategic initiatives, and managing cross-functional projects across enterprise priorities.

The ideal candidate has 5–10+ years in executive support or related fields, strong business acumen, and excellent organizational skills. East Coast hours are required; compensation ranges from 70k to 80k annually with solid