Executive Assistant (Remote Hybrid Schedule)

Thrivas; West Palm Beach (FL); Remote; USD 55,000 - 85,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401k matching

Paid time off

Life insurance

Long-term disability

Job summary

Thrivas is hiring an experienced Executive Assistant for a full-time, on-site role in Florida. The position supports a member of the executive team and requires advanced computer skills, in-house travel coordination, and professional calendar management.

The ideal candidate has 5+ years as an Executive Assistant, strong MS Office capabilities, and the ability to prepare presentations and board meeting minutes.

Qualifications

• 5+ years as an Executive Assistant
• Recent employment in a relevant role
• Longevity with past employers
• Advanced Microsoft Office skills

Responsibilities

• Support a member of management on the executive team
• Create master Excel spreadsheets for meetings and take meeting minutes, including board meetings
• Manage personal and professional calendar and coordinate all domestic travel itineraries (flight, hotel, transportation)
• Work closely with multiple internal departments, vendors, clients and employees

Skills

Typing 50 wpm

MS Office

Meeting minutes

Tools

Excel

PowerPoint

Job description

Distribution company is hiring an experienced Executive Assistant. The position is full time Monday through Friday from 8:30 a.m. until 5:30 p.m. This is a permanent position that provides benefits after a 30 day probationary period. Benefits include 100% employer paid medical, dental, vision and a matching 401k. Also offered is paid time off (holidays, personal, sick) and a long term life and disability plan.

This position will require overnight domestic travel every quarter. Some overtime may also be required however it is limited; maybe twice a month. The ideal applicant will have 5+ years experience as an Executive Assistant for a senior VP in a large company.

The Executive Assistant is responsible for supporting a member of management on the executive team. This is a high profile position that requires an individual with advanced computer skills, advanced writing, editing, spelling and grammar abilities. Create master Excel spreadsheets for meetings, take meeting minutes, and sit-in on confidential board meetings. Applicants must be able to type 50 wpm or greater. Assist with research and compiling data for assigned projects. Assist manager in preparing presentations. Individuals should be accustomed to utilizing PowerPoint. Manage personal and professional calendar, coordinate all domestic travel itinerary; flight, transportation, hotel accommodations, and meeting itinerary. Work closely with multiple internal departments, outside vendors, clients and employees.

Requirements

• 5+ years as an Executive Assistant
• Recent employment in relevant role
• Longevity with past employers
• Advanced Microsoft Office skills