Remote Executive Assistant - Part-Time 20h/wk

Scale to Win, Inc; United States; Remote; USD 28,000 - 50,000; Part time

Job summary

Scale to Win is seeking an Executive Assistant to provide critical support to the executive team. This remote, part-time role focuses on calendar management, email coordination, and task tracking to keep leadership organized and aligned.

Responsibilities include managing complex calendars, sending invites, coordinating scheduling with internal and external stakeholders, monitoring inboxes, drafting responses, and maintaining project boards. Strong communication and confidentiality are essential.

Qualifications

• Experience as an Executive Assistant or in a similar support role.
• Extensive experience with Google Suite (Gmail, Calendar, Docs, Sheets, Slides).
• Extensive experience with messaging platforms such as Slack.
• Preferred: experience with task/project tracking platforms such as Asana, Monday, or Trello.
• Incredibly responsive, with the ability to turn around scheduling and communication requests quickly.
• Strong calendar management and scheduling skills, with comfort managing multiple executives' schedules simultaneously.
• Excellent written and verbal communication skills.
• High degree of discretion and professionalism when handling sensitive or confidential information.
• Strong organizational skills and attention to detail.
• Ability to work independently, prioritize effectively, and adapt to shifting priorities.

Responsibilities

• Manage complex, shifting calendars for executive leadership, including scheduling meetings and placing calendar holds.
• Send and manage email meeting invites on behalf of executives.
• Coordinate scheduling logistics across internal and external stakeholders, resolving conflicts as they arise.
• Monitor and support executive email correspondence, flagging priority items and drafting responses as needed.
• Track tasks, deliverables, and follow-ups on behalf of executives, ensuring nothing falls through the cracks.
• Maintain task lists and project boards to keep executive priorities organized and visible.
• Provide fast, reliable turnaround on scheduling and communication requests throughout the workday.

Skills

Executive support

Google Suite

Slack

Project tracking tools

Communication

Discretion & confidentiality

Organization

Independent work

Tools

Asana / Monday / Trello

Job description

Scale to Win is seeking an Executive Assistant to provide critical support to the executive team. This remote, part-time role focuses on calendar management, email coordination, and task tracking to keep leadership organized and aligned.

Responsibilities include managing complex calendars, sending invites, coordinating scheduling with internal and external stakeholders, monitoring inboxes, drafting responses, and maintaining project boards. Strong communication and confidentiality are essential.