Remote Executive Assistant: Scheduling & Travel Hub

Sales Match; Baltimore (MD); Remote; USD 44,000 - 63,000; Full time

Benefits offered by this job

Health coverage

Paid leave

Maternity leave

Bonus opportunities

Stipends

Job summary

Sales Match is seeking an Executive Assistant to provide essential administrative support to executives. The role is fully remote with a Maryland-based work-from-home setup and requires a 40-hour weekly commitment.

You will manage calendars, draft communications, and coordinate travel and expenses, contributing to smooth daily operations. The position offers onboarding on Outlook, monday.com, and Google Docs, with collaboration across executives and department contacts.

Qualifications

• High school diploma or equivalent.
• No experience required; related experience supporting calendars, meetings, or office tasks preferred.
• Familiarity with executive scheduling, travel research, and expense reports.
• Basic comfort using Outlook and checking invitations for conflicts.
• Willingness to learn monday.com and Google Docs.
• Clear written and verbal communication for confirming instructions and updates.
• Careful handling of private executive information and discretion.
• Reliable computer, high-speed internet, quiet workspace, and 40-hour weekly availability.
• Authorization to work in the United States.

Responsibilities

• Review incoming executive requests and confirm missing details before planning next steps.
• Check dates, availability, and purpose using scheduling tools; flag conflicts before inviting participants.
• Maintain executive calendars and communicate updates to participants.
• Prepare meeting agendas and assemble reference materials with current links.
• Draft routine correspondence and notes using a word processor.
• Research travel options and prepare itineraries for approval within permissions.
• Organize expense receipts and enter details into expense reports.
• Track requests, owners, deadlines, and progress using a project tool like monday.com.
• Follow up on pending items and escalate issues to the team lead with context.
• Close completed requests with accurate arrangements and timely follow-up.

Skills

Executive scheduling

Calendar management

Email coordination

Travel research

Expense reporting

Note taking

Outlook proficiency

Google Docs

monday.com

Communication

Education

High school diploma or equivalent

Tools

Outlook

monday.com

Google Docs

Job description

Sales Match is seeking an Executive Assistant to provide essential administrative support to executives. The role is fully remote with a Maryland-based work-from-home setup and requires a 40-hour weekly commitment.

You will manage calendars, draft communications, and coordinate travel and expenses, contributing to smooth daily operations. The position offers onboarding on Outlook, monday.com, and Google Docs, with collaboration across executives and department contacts.