Remote Executive Assistant — Calendar, Meetings & Ops

Markage; Northern (KY); Hybrid; USD 55,000 - 90,000; Full time

Job summary

Markage is seeking an Executive Assistant to join a fully remote U.S. team. You will provide high-level administrative support to leadership, including calendar management, document preparation, meeting coordination, travel arrangements, and expense tracking.

AI-assisted tools may be used for documentation and scheduling, with thorough review for confidentiality and accuracy. The role requires strong organization, detail-orientation, and independent work in a fully remote setting.

Qualifications

• Proven experience as an Executive Assistant or similar role supporting leadership.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication.
• Ability to manage multiple priorities and meet deadlines.
• Comfortable working independently in a fully remote environment.
• Currently authorized to work in the United States.
• DEX-PSP certification in Business and Office Operations.

Responsibilities

• Manage calendars, meetings, and scheduling for leadership.
• Prepare and organize documents, reports, agendas, and meeting materials.
• Coordinate internal meetings and follow up on action items.
• Track expenses, receipts, and basic administrative records.
• Maintain organized digital files and shared folders.
• Support onboarding and internal administrative processes as needed.
• Handle confidential information with discretion.
• Assist with travel arrangements and logistics when required.
• Monitor recurring tasks, subscriptions, and administrative deadlines.
• Provide general operational support to keep internal processes running smoothly.

Skills

Organizational skills

Communication skills

Time management

Remote work experience

Executive assistant experience

Work authorization

DEX-PSP certification

Tools

Google Workspace

Microsoft Office

Job description

Markage is seeking an Executive Assistant to join a fully remote U.S. team. You will provide high-level administrative support to leadership, including calendar management, document preparation, meeting coordination, travel arrangements, and expense tracking.

AI-assisted tools may be used for documentation and scheduling, with thorough review for confidentiality and accuracy. The role requires strong organization, detail-orientation, and independent work in a fully remote setting.