Remote Executive Assistant & Operations VA Drive Efficiency

Shadow Light Studios; United States; Remote; USD 60,000 - 90,000; Full time

Job summary

Shadow Light Studios is seeking an Executive Assistant and Operations VA to support the leadership team, streamline outreach, scheduling, and finance prep, and keep production and sales operations running smoothly.

You will manage daily logistics, maintain dashboards, and document SOPs while coordinating hiring and editor workflows across time zones. Strong English, detail orientation, and experience with ClickUp, QuickBooks, and Loom are required.

Qualifications

• 3+ years of EA/VA experience supporting an operations lead or founder.
• Strong English writing and professional tone.
• Detail-oriented with confidence in Google Sheets and ClickUp.
• Familiarity with QuickBooks basics and meeting operations.
• Comfortable recording Looms and following SOPs.

Responsibilities

• Run podcast and partner outreach using trackers and templates.
• Own daily PodSync logistics: agendas, notes, and action item capture.
• Maintain editor capacity dashboards and send clear daily snapshots.
• Prepare finance categorization in QuickBooks with a clean monthly checklist.
• Draft and send team notices; maintain communication templates.
• Manage hiring admin: job posts, challenges, Loom submissions, and interviews.
• Keep ClickUp organized with accurate owners, dates, and statuses.
• Record Looms for repeatable processes and maintain an SOP index.

Skills

EA/VA experience

English writing

Detail-oriented

QuickBooks basics

Meeting operations

ClickUp

Loom recording

Google Sheets

SOPs understanding

Video production knowledge

Tools

QuickBooks

ClickUp

Google Sheets

Loom

Job description

Shadow Light Studios is seeking an Executive Assistant and Operations VA to support the leadership team, streamline outreach, scheduling, and finance prep, and keep production and sales operations running smoothly.

You will manage daily logistics, maintain dashboards, and document SOPs while coordinating hiring and editor workflows across time zones. Strong English, detail orientation, and experience with ClickUp, QuickBooks, and Loom are required.